Finance Assistant (12 Month FTC)

Urban Health; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A health-focused non-profit organization in Greater London is looking for a Finance Assistant to join their Finance team. This role involves processing invoices, managing transaction data, and ensuring high-quality financial processing. Ideal candidates will have experience with financial transactions, supplier management, and excellent Excel skills. The organization offers competitive perks, including generous leave and health benefits, in a collaborative work environment.

Benefits

Up to 12% employer pension contributions

Annual health and wellbeing personal allowance

Enhanced maternity, paternity, and parental leave pay

Health and wellbeing programme

Flexible working hours

Generous annual leave (27 days + bank holidays)

Subsidies for glasses

Employee Assistance Programme

Qualifications

• Experience in processing financial transactions using a finance system.
• Understanding of supplier management, expenses, and reconciliations.
• Intermediate Excel skills (pivot tables, lookups experience required).

Responsibilities

• Process and validate complex supplier invoices with appropriate coding and authorisation.
• Prepare and assist in payment runs and remittance processes.
• Reconcile staff expenses and company credit card statements.
• Validate and update supplier bank details.
• Support audit preparation by managing records and providing evidence.

Skills

Processing financial transactions

Supplier management

Intermediate Excel skills

Organizational skills

Attention to detail

Communication skills

Team player

Tools

Access Financials

Excel

Job description

We are looking for a Finance Assistant to join our Finance team. The team is vital to the Foundation’s ability to make an impact and improve health in Lambeth and Southwark. This role will sit in the transaction team supporting on Purchase and Sales ledgers, Bank recs, maintaining supplier records, processing invoices and expenses, supporting payment runs, and managing transaction data within the finance system. The role provides critical support to ensure accurate, timely, and high-quality financial processing. Our team is engaging, collaborative, and highly motivated.

Key Responsibilities

• Process and validate complex supplier invoices with appropriate coding and authorisation.
• Prepare and assist in payment runs and remittance processes.
• Reconcile staff expenses and company credit card statements.
• Validate and update supplier bank details in line with internal control procedures.
• Prepare monthly accruals under the guidance of the Senior Finance Assistant.
• Update and manage investment portfolio pricing schedules in the finance system.
• Code foreign currency invoices accurately, ensuring correct exchange rate treatment.
• Manage and reconcile capital account statements, maintaining supporting documentation.
• Assist with prepayments and depreciation journals as required.
• Complete with bank reconciliations and resolve basic discrepancies.
• Maintain up-to-date supplier records and financial data in Access Financials.
• Respond to internal finance queries independently and professionally.
• Support audit preparation by managing records and providing evidence.
• Organise digital and physical filing systems logically and consistently.
• Provide cover for core finance processing duties during team absences.
• Identify and flag P11D/PSA-related expenses during staff expense and credit card reconciliation.
• Update and maintain foreign exchange rates in the finance system for use in relevant journals and reports.
• Process sales invoices and ensure correct income coding and documentation.
• Liaise with the fundraising / grants team regarding sales ledger and project codes.
• Assist in documenting and improving transaction processes, working with the SFA to update procedures and training guides.

Skills, Knowledge and Expertise

• Experience in processing financial transactions using a finance system.
• Understanding of supplier management, expenses, and reconciliations.
• Intermediate Excel skills (pivot tables, lookups experience required).
• Excellent organisation, accuracy, and attention to detail.
• Strong verbal and written communication skills.
• Proactive team player with the ability to work independently.

• Up to 12% employer pension contributions
• Annual health and wellbeing personal allowance
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities.
• Agile working, flexible hours, and supportive IT kit.
• Shower facilities and bike lock area.
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme

Apply now

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As part of our team, you will work alongside talented people from a real mix of personal and professional backgrounds, in an environment where different perspectives and lived experience are valued and respected.