Facilities Service Administrator

Circle Health Group; Glasgow; On-site; GBP 21,000 - 25,000; Full time

Job summary

A healthcare organization is seeking a Facilities Service Administrator in Glasgow. This full-time role involves providing high-quality facilities management services, handling data processing for maintenance requests, and effective communication with customers and service providers. Candidates should have strong IT skills, attention to detail, and excellent communication abilities. The organization offers competitive salaries, benefits including private healthcare, holiday entitlement, and a commitment to diversity.

Benefits

25 days holiday per year + bank holidays

Private Healthcare Scheme

Hospital Discounts

Enhanced Family Friendly policies

Life insurance

Employee recognition programmes

Training and development opportunities

Qualifications

• Proven accurate IT/keyboard skills and proficiency in using MS Office suite.
• Data input experience with a high attention to detail.
• Ability to learn new software applications quickly.

Responsibilities

• Provide efficient facilities management to all internal customers.
• Process data for Maintenance Management system.
• Handle enquiries via email and phone effectively.

Skills

IT/keyboard skills

Proficient in MS Word, Excel, Outlook

Attention to detail

Problem solving skills

Analytical skills

Excellent communication skills

Organizational skills

Team player

Education

Minimum GSCE/Standard Grade/National 4/5 Mathematics

Minimum GSCE/Standard Grade/National 4/5 English

Job description

Circle National Enquiry Centre - Glasgow

Overview

Facilities Service Administrator

The National Enquiry Centre, Hillington, Glasgow

Full Time - Permanent

Salary: Up to £25,000 per annum

We have an opportunity for aFacilities Administratorto join our team within theFacilitiesdepartment based in our National Enquiry Centre in Hillington.

This is a full-timerole for37.5 hours a week, working Monday – Friday, 8am – 4pm.

Responsibilities

• To be an active member of the facilities team, involved in the day to day running of the department, providing an efficient and high-quality facilities management service to all internal customers, ensuring that the overall objectives of the facilities function are achieved
• Provide data processing services for the Engineering function in respect of a Maintenance Management system (MMS) and EBME Management system
• Effectively handle enquiries via email and telephone
• Liaising with external service providers/contractors
• Schedule and monitor progress of maintenance requests
• Maintain document control files for audit and compliance

Qualifications

• Proven accurate IT/keyboard skills, proficient in the use of MS Word, Excel and Outlook
• Minimum of GSCE/Standard Grade/National 4/5 Mathematics and English
• Data input experience required with high attention to detail
• Ability to learn new software applications
• Good team player
• Problem solving and analytical skills
• Excellent telephone communication manner
• Ability to demonstrate exceptional organisational skills and ability to prioritise
• Excellent written/verbal communication and interpersonal skills

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Healthcare Scheme for treatment at our hospitals, covering pre‑existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles… and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.