Facilities Coordinator

Colchester Institute Enterprises Limited; Colchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent educational institution in Colchester is seeking a proactive Facilities Coordinator to support maintenance across all sites. In this role, you will coordinate contractors, conduct inspections, and ensure compliance with safety standards. Ideal candidates will have experience in facilities coordination, strong organisational skills, and confidence in monitoring external work quality. This position offers a collaborative team environment and opportunities for professional development.

Benefits

Supportive team environment

Opportunities for professional development

Qualifications

• Experience in facilities coordination or a similar role.
• Ability to manage multiple tasks and deadlines.
• Confidence working with external contractors.
• Good understanding of health & safety requirements.
• Competent IT skills for maintaining records.
• Ability to carry out site visits.

Responsibilities

• Act as point of contact for external contractors.
• Conduct building inspections and site visits.
• Ensure compliance with health & safety processes.
• Support maintenance and planning of college works.
• Deliver excellent customer service.

Skills

Organisational skills

Communication skills

Team collaboration

Health & safety knowledge

IT skills

Job description

Join Colchester Institute – Where Your Career Makes a Difference

At Colchester Institute is seeking a proactive and organised Facilities Coordinator to support the planning and delivery of small works and reactive maintenance across all college sites. In this key role, you will coordinate external contractors, support summer works planning, and ensure maintenance activities meet health and safety standards and the needs of teaching and learning.

This role is ideal for someone who thrives in a varied, hands‑on environment and enjoys working collaboratively within a busy Facilities team.

Job Title: Facilities Coordinator

Key Responsibilities

• Act as the main point of contact for external contractors, raising purchase orders, scheduling visits and overseeing on‑site work.
• Maintain accurate documentation for all works using shared systems, supporting trend analysis and departmental planning.
• Conduct building inspections and site visits across all campuses and leased buildings.
• Ensure all contractors follow required health & safety processes, including permits to work and RAMS.
• Work closely with the facilities management team, helpdesk and contracts coordinators to support smooth day‑to‑day operations.
• Deliver excellent customer service to staff, students and visitors as part of the wider estate team.
• Assist in managing the college’s pool vehicle fleet, ensuring proper maintenance and up‑to‑date driver records.
• Support the updating and communication of departmental policies and procedures.
• Maintain and develop your own professional skills and knowledge.
• Promote and uphold the College’s Safeguarding, Diversity, Equity & Inclusion, Values and Health & Safety policies.

Essential Criteria

• Experience in facilities coordination, property maintenance, or a similar role.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Confidence working with external contractors and monitoring work quality.
• Good understanding of health & safety requirements, including RAMS and permit‑to‑work systems.
• Strong communication and interpersonal skills.
• Ability to carry out site visits and building inspections across multiple locations.
• Competent IT skills with experience maintaining accurate records and documentation.
• Ability to work collaboratively as part of a team.

Desirable Criteria

• Experience working in an educational or multi‑site environment.
• Knowledge of planned and reactive maintenance processes.
• Understanding of fleet or vehicle administration.
• Experience using facilities management or helpdesk software.
• Relevant H&S training or qualifications (e.g., IOSH).

Why Join Us?

• Supportive and collaborative team environment
• Opportunities for professional development
• A role where your work directly supports the student and staff experience

All applications will be assessed against the stated essential requirements, so please ensure your CV clearly demonstrates how you meet them.

We do not engage with recruitment or search agencies unless they have been officially contracted in line with our PSL.