Facilities Co-Ordinator

Emcor Uk; Greater London; On-site; GBP 30,000 - 36,000; Full time

Job summary

A leading facilities management company is seeking a Facilities Coordinator to oversee operations at the Sky Spaces Osterley Campus. This role involves managing day-to-day tasks, compliance with policies, and engaging with stakeholders to ensure smooth operations. Ideal candidates will have experience in facilities management, excellent organisational skills, and a good understanding of building operations. Benefits include generous holiday entitlement and various employee assistance programs.

Benefits

25 days holidays + Bank holidays

Holiday buy scheme

Industry-leading maternity & paternity policies

Refer-a-friend scheme

Internal recognition scheme

Flex benefits

Bike-to-work scheme

Paid volunteering and charity days

Health cash plan

Employee assistance programme

Qualifications

• Experience in high-end facilities management across multiple locations.
• Knowledge of statutory regulations and safe working practices.
• Experience in media and broadcast environments is a plus.

Responsibilities

• Oversee day-to-day operations at the Sky Spaces Osterley Campus.
• Manage locker requests and inventory supplies.
• Attend stakeholder meetings and represent the company.

Skills

Facilities management experience

Building operations knowledge

Organisational skills

Strong communication skills

Proficient in MS Office

Job description

Role Overview

Location: Osterley, Greater London
Salary: Up to £36,000 DOE
Working Hours: 0800 to 1700 Monday to Friday
Contract Type: Permanent full time

What you'll do

• Oversee day‑to‑day operations across assigned locations within the Sky Spaces Osterley Campus, ensuring maintenance activities and physical spaces are safe, functional and meet SLA/KPI standards.
• Manage locker requests and updating the My Locker app.
• Maintain stationary and consumable supplies inventory for assigned locations.
• Assist with compliance to policies, SOPs/SDPs, safe working practices and best practice, liaising closely with the customer.
• Ensure KPIs and SLAs are compliant and support action plans to address shortfalls.
• Attend stakeholder meetings as a representative of EMCOR UK, follow up on assigned actions and communicate updates to relevant parties.
• Engage closely with colleagues, the customer and supply chain partners to run assigned locations smoothly.
• Provide supply‑chain partner coordination and support non‑technical Sky Spaces contractors where appropriate.
• Maintain awareness of PPM and SI schedules, ensuring work is conducted smoothly with minimal impact to stakeholders and end users.
• Promote the image of EMCOR UK and Sky Spaces, maintaining good relationships with customers, suppliers and external parties.
• Complete required training within target timescales and adhere to EMCOR UK’s code of conduct and values.

Who you'll be

• Previous experience in high‑end facilities management roles across multiple locations.
• Experience in media and broadcast environments advantageous.
• Good knowledge of building operations and associated guidelines.
• Experienced Facilities Coordinator in business‑critical operational environments.
• Demonstrable knowledge of statutory regulations, current legislation and mandatory standards relating to safe working practices.
• Excellent organisational and people skills.
• Competent in the use of MS Office programs to produce written reports, tracking spreadsheets and presentations.

Personal Requirements

• Empathy with customers and ability to quickly grasp their needs.
• Energy and enthusiasm to deliver in a fast‑paced environment and meet tight timescales.
• Strong communication skills, verbally and on paper/electronically.
• Determination and resilience to achieve objectives and targets when facing challenges.

Benefits

• 25 days holidays + Bank holidays
• Holiday buy scheme – up to 5 days a year
• Industry leading maternity & paternity policies
• Refer‑a‑friend scheme – worth £500 per referral
• Internal recognition scheme with vouchers for Amazon and retail/dining
• Flex benefits: Discount shopping, gym, mobile, family activities, insurance, dining experience, car leasing and breakdown cover.
• Bike‑to‑work scheme
• Paid volunteering and charity days
• Health cash plan (Dental, optical, physiotherapy and general wellbeing)
• Employee assistance programme (personal, health, legal and financial queries)

At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We are committed to providing equal opportunities for employment and growth, supporting an inclusive workplace culture.