Facilities Assistant

Womble Bond Dickinson Wealth Limited; Leeds; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading law firm in Leeds is seeking a Facilities Assistant to ensure a smooth office environment. Responsibilities include processing mail, supporting fee earners with administrative tasks, and general office duties. Ideal candidates will have office experience, strong IT skills, and excellent communication abilities. This role offers a dynamic work environment with a focus on teamwork and customer service.

Qualifications

• Previous office-based experience essential.
• Ability to work on own initiative and to deadlines.
• Motivated, pro-active team player.

Responsibilities

• Process all incoming and outgoing mail.
• Assist fee earners with administrative tasks.
• Support day-to-day running of the office.

Skills

Excellent communication skills

Customer service skills

Attention to detail

Ability to multi-task

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We're looking for a Facilities Assistant to join our Leeds office.

What does the team do?

Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the Leeds office, the team ensures we have a great office environment to work in and all the facilities we need to be successful. You'll work closely with our Facilities Manager and our Facilities Assistants to provide crucial support to the whole office.

What will you be doing?

The Facilities Assistant role requires someone who is resourceful and organised. Being a law firm we generate a lot of documents so you'll be required to deal with post room requests from our Lawyers and Support staff as well as external providers of postal and logistics services. You'll need to be able to work to deadlines and enjoy interacting with lots of different people.

Essentially the role will involve processing all mail (incoming and outgoing), as well as printing emails and other large documents. There is some complex equipment – but don't worry we'll give you all the training you need.

As part of your role you'll also support fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks etc.

You'll also assist the team with general duties involving the day to day running of the office from stationery orders and maintenance requests through to running errands and health and safety issues.

So, what are we looking for?

The role requires someone with previous office based experience and knowledge of IT packages including Microsoft Word, Excel and Outlook. You'll need to be able to multi-task but still maintain attention to detail. You'll be a motivated pro‑active team player with excellent communication skills. You'll have a flexible approach and be consistently helpful.

You must also be able to work on your own initiative and have the ability to work to deadlines. We're looking for enthusiastic individuals who love working as part of a team; this is a really social role interacting with lots of different people – this is where your great customer services skills come in.

To be successful in this role, you'll have as a minimum:

• Experience managing multiple workloads simultaneously
• Excellent IT skills with experience of Microsoft packages
• Experience working in a fast paced environment