Executive Assistant, Sales

Applied Intuition Inc.; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global design platform company based in London is seeking an Executive Assistant to support the VP of Sales and senior directors. In this full-time role, you will manage calendars, assist with travel arrangements, and facilitate communications across teams. The ideal candidate has 4+ years of senior administrative experience and outstanding communication skills. Join a company that values diverse perspectives and fosters an inclusive workplace.

Qualifications

• 4+ years of experience in a senior administrative support role.
• Experience in a fast-paced environment with adaptive abilities.
• Communication proficiency with diverse stakeholders.

Responsibilities

• Assist with calendar management and travel.
• Support leaders in operational planning and team cohesion.
• Oversee expenses and manage internal policy adherence.

Skills

Outstanding communication skills

Ability to adapt quickly

Prioritization of requests

Team operations understanding

Job description

London, England

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

As Executive Assistant to the VP of Sales of Northern Europe and Senior Directors for both Southern EMEA and the DACH regions, you will work closely with the EMEA regional sales leaders and their respective teams. This is a newly created role that is a key value add to our business following the expansion of the sales leadership team. In this role your time will be split supporting the above mentioned leaders on a 50/25/25 percent basis.

This is a full time role that can be held from our London hub.

What you’ll do at Figma:

• Assist VP and Senior Directors with calendar management, travel, notes, emails, and broader ad‑hoc tasks
• Serve as a partner to the leaders and their leadership teams, with a focus on team cohesion, operations, and planning
• Act as a delegate for the VP by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to detail and being the gatekeeper to internal policy
• Find opportunities for process optimization across team and company workflows
• Prepare and/or build content, presentations, and key documents for the leaders
• Partner cross‑functionally and drive communication with other internal teams to ensure alignment on projects, company milestones, and internal events

We’d love to hear from you if you have:

• 4+ years of experience in a senior administrative support role
• Experience working in a fast‑paced environment with the ability to adapt quickly to changing demands
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and remotely
• The ability to shift gears and prioritize based on the volume and urgency of requests, connecting dots, and anticipating needs
• Dedication to fostering inclusivity and navigating initiatives through an optimistic lens

While it’s not required, it’s an added plus if you also have:

• Experience with our product suite
• Supported teams of 100+ people (bonus points for complex global teams)
• Previous experience supporting Sales or customer facing teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [e-mail] . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.