Executive Assistant (12-month FTC) London, England, United Kingdom

Applied Intuition Inc.; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A global advisory firm is seeking an Executive Assistant to provide high-level support to Partners and Directors in their London office. This role involves managing complex diaries, coordinating travel, and facilitating client-facing activities. Candidates should have experience in a corporate environment, strong organizational skills, and proficiency in Microsoft Office. Join a dynamic workplace that values initiative and collaboration while supporting diverse clients and projects.

Benefits

Employee offerings for health and wellbeing

Professional development opportunities

Qualifications

• Experience supporting senior executives in a professional environment.
• Ability to prioritise tasks effectively.
• High proficiency in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to act with discretion and sound judgement.
• Proactive, solutions-focused approach.

Responsibilities

• Manage complex diaries and internal communications.
• Prepare and format documents and presentations.
• Coordinate travel logistics and arrangements.
• Support client events and hospitality logistics.
• Draft agendas and meeting notes.
• Process expenses and timesheets accurately.
• Assist with invoicing in Dynamics.
• Organise meetings both locally and internationally.
• Prepare client-facing materials in line with brand standards.
• Act as a trusted point of contact for clients.

Skills

Organisational skills

Time-management skills

Microsoft Office proficiency

Written communication

Verbal communication

Discretion and professionalism

Proactive problem-solving

Collaborative mindset

Tools

Microsoft Office

Job description

The Executive Assistant will provide high-level support to Partners, Directors, and client‑handling teams. This is a varied and fast‑paced role requiring excellent organisational skills, attention to detail, and the ability to juggle multiple priorities. You’ll play a key role in supporting both internal operations and client‑facing activities, helping to ensure the smooth delivery of client work.

This is a 12‑month fixed‑term contract.

The role will be based in our London office Monday to Thursday, with flexibility to work remotely on Fridays. You’ll thrive in a fast‑paced, creative environment where cultural awareness, discretion, and initiative are essential.

About the Role

As an Executive Assistant, your responsibilities will include:

• Managing complex diaries, emails, and internal communication platforms.
• Preparing and formatting documents, presentations, and correspondence.
• Coordinating extensive travel and logistics, including visas and itineraries.
• Supporting client events, dinners, and hospitality logistics.
• Drafting agendas, invitations, and meeting notes.
• Processing expenses and timesheets accurately.
• Providing support in Dynamics, liaising with Finance on invoicing.
• Organising client and internal meetings, both UK and international.
• Preparing and formatting client‑facing materials in line with brand standards.
• Acting as a trusted point of contact for clients via phone and email.
• Supporting RNS announcements, research, and sector updates (training provided).
• Collaborating with the wider assistant team, including rota‑based office attendance and early‑start support.

What We’re Looking For

We’re seeking someone who brings:

• Previous experience supporting senior executives in a professional or corporate environment.
• Strong organisational and time‑management skills, with the ability to prioritise effectively.
• High proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent written and verbal communication skills.
• Discretion, professionalism, and the ability to act with sound judgement.
• A proactive, solutions‑focused approach, able to anticipate needs and resolve issues quickly.
• A collaborative mindset, building trusted relationships with colleagues and clients alike.

Why Join Us

As an Executive Assistant at Brunswick, you’ll gain exposure to high‑profile clients and senior leaders while developing your skills in a dynamic, international environment. You’ll also benefit from a wide range of employee offerings, supporting your financial future, health and wellbeing, family and community, and continuous professional development.

About Brunswick

Brunswick is a global advisory firm. We help companies tackle high‑stakes issues, navigate complex stakeholder relationships, and deliver high‑impact outcomes.

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritised attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one‑firm firm” with no individual profit centres. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.

Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race, religion, colour, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law.