Estates & Facilities Coordinator — Multi-Site

Woodlands; Folkestone; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading educational institution in Folkestone is seeking an organised and proactive Estates and Facilities Assistant to provide vital support in ensuring a safe and well-maintained learning environment. In this role, you will manage compliance documentation and support maintenance schedules while working closely with site teams and contractors. Essential qualifications include NEBOSH or IOSH Managing Safely certification, alongside strong IT skills and a full UK driving licence. This position offers a unique opportunity to contribute significantly to the upkeep of educational facilities.

Qualifications

• Experience supporting estates/facilities compliance across multi-site environments.
• Knowledge of statutory compliance requirements (FRA, EICR, LOLER, L8, gas safety).
• Full UK driving licence and access to a vehicle.

Responsibilities

• Maintain Trust wide asset registers and compliance documentation.
• Support planned maintenance schedules, lifecycle works and capital programmes.
• Assist with procurement, contractor coordination and minor works scheduling.
• Monitor health & safety compliance, including audits, training and incident reporting.
• Provide practical support to school site teams and attend site manager meetings.
• Prepare reports, dashboards and materials for audits and meetings.

Skills

Organised and detail focused

Proactive and solution oriented

Strong communicator

Good IT skills (Microsoft Office 365)

Education

NEBOSH or IOSH Managing Safely qualification

Job description

A leading educational institution in Folkestone is seeking an organised and proactive Estates and Facilities Assistant to provide vital support in ensuring a safe and well-maintained learning environment. In this role, you will manage compliance documentation and support maintenance schedules while working closely with site teams and contractors. Essential qualifications include NEBOSH or IOSH Managing Safely certification, alongside strong IT skills and a full UK driving licence. This position offers a unique opportunity to contribute significantly to the upkeep of educational facilities.