Middle School Secretary

NLS; Greater London; On-site; GBP 10,000 - GBP 40,000; Full time

Job summary

A local educational organization in Greater London is seeking an Administrative Assistant to provide vital support in school operations. Responsibilities include answering calls, maintaining attendance records, and assisting with student enrollment data. The ideal candidate will have a high school diploma, strong communication skills, and experience with office equipment. Pay is $19.12 per hour, with benefits such as medical and dental insurance, paid leave, and more.

Benefits

Medical Insurance

Dental and Vision Insurance

Paid Leave Time

403(b)

Free School Fitness Center Membership

Qualifications

• Thorough knowledge of the Infinite Campus program.
• Ability to maintain accurate attendance records.
• Moderate experience in administrative support roles.

Responsibilities

• Answer phones and direct callers to staff members.
• Communicate information to parents and staff.
• Keep accurate attendance records.

Skills

Knowledge of Infinite Campus

Standard office equipment

Effective communication

Arithmetic computations

Education

High school diploma or GED

Job description

Overview

Contract Is 182 Days. Days Include 166 Student Contact Days (includes beginning of the year conferences). Additional detail: Staff Development Days (6) and Additional 10 days before/end of school year (10).

General Definition of Work

Performs intermediate administrative support work assisting the administration in the effective operation of the school office, maintaining records and reports, answering the telephone, greeting callers, and related work as apparent or assigned. Work is performed under the limited supervision of the principal.

Responsibilities

• Answers phones and directs callers to the appropriate staff member.
• Communicates pertinent information to parents, staff and members of the community via phone, email or mailings.
• Greets visitors, students, parents, salespersons, teachers, and staff coming into the school and directs persons to the appropriate individuals.
• Keeps accurate attendance records; enters student enrollment and demographic data; maintains student files.
• Keeps inventories and orders for staff.
• Assists in compiling, preparing, and organizing registration materials and conferences.
• Assists in filling substitute positions.
• Prepares the sub report for payroll.
• Creates and sends out communications to staff.
• Other duties as assigned.

Knowledge, Skills, and Abilities

Thorough knowledge of Infinite Campus, Time and Management (absence/substitute program); thorough knowledge of standard office equipment and office software; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to establish and maintain an effective working relationship with co-workers, students, parents, and elected officials.

Education and Experience

High school diploma or GED and moderate experience, or equivalent combination of education and experience.

Physical Requirements

This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires sitting, speaking or hearing, using hands to move, handle or feel and repetitive motions; frequently requires lifting and occasionally requires standing, walking, stooping, kneeling, crouching or crawling; reaching with hands and arms and pushing or pulling; work requires close vision, ability to adjust focus, depth perception and color perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work occasionally requires exposure to bloodborne pathogens and maybe required to wear specialized personal protective equipment and exposure to bodily fluids; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Data Privacy Training
Valid Driver's License

Rate of Pay

$19.12/hour per Union Contract (pre-settlement)

Benefits Include

• Medical Insurance
• Dental and Vision Insurance
• Paid Leave Time
• 403(b)
• PERA
• Free School Fitness Center Membership
• and more

See ESP Master Agreement for more details on the NLS Employment page