Legal Secretary

Goodwin Procter Boston; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

An international law firm is seeking a Legal Secretary to provide essential administrative support to attorneys and business leaders. Responsibilities include managing complex calendars, preparing legal documents, and facilitating time entry. Ideal candidates will have strong organizational and communication skills, and a high school diploma or GED is required. This role offers opportunities to grow professionally in a dynamic, global environment.

Qualifications

• Exceptional organizational skills to manage multiple tasks efficiently.
• Outstanding communication skills for drafting documents and correspondence.
• Commitment to maintaining confidentiality in all legal matters.

Responsibilities

• Manage complex calendars and arrange meetings for the legal team.
• Proofread and edit legal documents for accuracy and clarity.
• Facilitate time entry for assigned attorneys and paralegals.

Skills

Excellent organizational skills

Strong communication skills

Ability to maintain confidentiality

Analytical ability

Education

High school diploma/GED

College degree (preferred)

Tools

Microsoft Office Suite

Job description

Legal Secretary page is loaded## Legal Secretarylocations: Londontime type: Full timeposted on: Posted 2 Days Agojob requisition id: R03949**Join Goodwin’s Global Operations Team, and make a real impact on a global scale.** At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. **Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions** in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.The Legal Secretary provides essential administrative and executive support to attorneys, paralegals and business leaders. This role is essential to ensuring we deliver on our core principles including a firm first mentality, client-centricity, collaboration and excellence. The Legal Secretary must thrive in a fast-paced team environment and demonstrate strong organizational, communication and up-to-date technical skills.**Essential Duties and Responsibilities****Administrative Support**You will play a crucial role in managing the daily operations of our legal team. Your responsibilities will include managing complex calendars, arranging meetings, and coordinating travel arrangements for attorneys, paralegals and business leaders. You will manage all aspects of meeting logistics, e.g., booking conference rooms, registering guests, securing equipment, and arranging catering services. Efficiently managing all communication modalities including calls, emails and hard copy mail. you will ensure communications are handled appropriately and in a timely manner. Additionally, you will prepare and process expense reports and check requests, ensuring accurate documentation for timely reimbursement/payment. You will provide backup support to other secretaries, including absence coverage and overflow tasks as needed.**Document Preparation & File Management**You will be responsible for proofreading and editing legal documents, correspondence, memos, and other communications to ensure accuracy and clarity. You will assist with the preparation, management, and distribution of audit response letters, and maintain organized, up-to-date client and administrative files in the firm’s electronic document management system, ensuring quick document retrieval and compliance with firm policies.**Business Intake/Conflicts**You will open new client and/or matter numbers, maintain and edit matters, perform conflict checks, and prepare engagement letters, coordinating their signing through DocuSign.**Time Entry/Billing**You are responsible to facilitate time entry for assigned attorneys and paralegals including input, review, edit and release of time. May support billing process e.g., track billing deadlines, circulate prebills to attorneys for review, etc.**Additional Responsibilities**You will support special projects and department initiatives as needed, perform ad-hoc tasks assigned by management, and manage unforeseen needs and various unplanned requirements, ensuring the smooth operation of the legal team.**Knowledge, skills and Competencies*** **Excellent Organizational and Multitasking Abilities:** You possess exceptional organizational skills, allowing you to manage multiple tasks and projects simultaneously with efficiency and precision. Your ability to prioritize and handle a variety of responsibilities ensures that deadlines are met and operations run smoothly, even in a fast-paced environment.* **Strong Communication Skills, Both Written and Verbal:** You have outstanding communication skills, both written and verbal, enabling you to convey information clearly and effectively. Whether drafting legal documents, corresponding with clients, or collaborating with colleagues, your communication is always professional and articulate, fostering strong working relationships and ensuring accurate information exchange.* **Ability to Maintain Confidentiality:** You understand the importance of confidentiality in the legal field and are committed to maintaining the highest standards of privacy and discretion. You handle sensitive information with care, ensuring that all client and firm data is protected and only shared with authorized individuals* **Actively Pursues Opportunities for Self-Development and Collaboration:** You are committed to continuous learning and professional growth. You actively seek out opportunities to enhance your skills and knowledge, and you value collaboration, working effectively with colleagues to achieve common goals and improve team performance.* **Understands Firm Structure and Available Resources:** You have a thorough understanding of the firm’s structure and the resources available to you. This knowledge allows you to navigate the organization efficiently, leveraging the right tools and contacts to support your work and contribute to the firm’s success.* **Looks for Ways to Improve Processes and Procedures:** You are proactive in identifying areas for improvement within existing processes and procedures. Your innovative mindset drives you to suggest and implement changes that enhance efficiency, accuracy, and overall effectiveness.* **Analytical Ability to Solve Administrative Problems:** You possess strong analytical skills, enabling you to find solutions to various administrative challenges. You can assess situations, accurately identify issues, and prioritize workloads effectively, ensuring that problems are resolved promptly and operations continue with minimal disruption.**Educational Qualifications/Job Experience Requirements*** High school diploma/GED required* College degree preferred but not required* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.Goodwin is a disability-inclusive employer. Please contact us if you require any disability-related adjustments during the interview process, or would like to have a confidential conversation with a member of the recruitment team. If there are any disability-related reasons which have impacted your profile, we may also be able to make adjustments for these. Please see our Disability-Related Screening Adjustments page if this applies to you. (Disability refers to sensory and physical conditions, long-term health conditions, neurodivergence and mental health conditions).At Goodwin, we partner with our clients to practice law with integrity, ingenuity, agility, and ambition. Our 1,800 lawyers across the United States, Europe, and Asia excel at complex transactions, high-stakes litigation and world-class advisory services in the technology, life sciences, real estate, private equity, and financial industries. Our unique combination of deep experience serving both the innovators and investors in