IP Filing & Administrative Specialist (Hybrid)

Marks & Clerk Llp; Cambridge; Hybrid; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading intellectual property firm in Cambridge is seeking an IP Administrator to assist patent attorneys with filing and post-filing tasks. The role requires strong communication skills and previous administrative experience in a legal environment. Duties include processing documentation, liaising with clients, and ensuring compliance with management systems. Benefits include a competitive salary, 26 days of holiday, and private medical insurance after 12 months, along with a hybrid working model requiring office attendance twice a week.

Benefits

Competitive salary

26 days annual holiday

Contributory pension scheme

Life assurance

Private medical insurance (after 12 months)

Permanent health insurance (after 12 months)

Reimbursement of membership fees

Qualifications

• Previous administrative experience in a legal environment.
• CIPA Administrator qualification preferred but not essential.

Responsibilities

• Providing filing and post-filing assistance for patent attorneys.
• Processing incoming post and recording relevant data.
• Generating and forwarding documentation to clients.
• Filing correspondence electronically in the document management system.
• Monitoring due dates and following up as required.
• Liaising with external parties to resolve queries.
• Accessing external information sources.
• Working in compliance with quality management systems.

Skills

Strong written and verbal communication skills

Good IT skills – including MS Office and Outlook

IP experience

Experience of a document management system

Self-motivated and pro-active attitude

Excellent attention to detail

Good organization and prioritization skills

Ability to work under pressure

Ability to work independently and as part of a team

Job description

A leading intellectual property firm in Cambridge is seeking an IP Administrator to assist patent attorneys with filing and post-filing tasks. The role requires strong communication skills and previous administrative experience in a legal environment. Duties include processing documentation, liaising with clients, and ensuring compliance with management systems. Benefits include a competitive salary, 26 days of holiday, and private medical insurance after 12 months, along with a hybrid working model requiring office attendance twice a week.