Export Administrator

HR GO Driving; Town of Ashford (NY); On-site; USD 60,000 - USD 80,000; Full time

Job summary

A staffing and recruitment agency is seeking an Export Administrator to efficiently manage export documentation and ensure compliance with regulations. This varied role requires excellent communication, strong organisational abilities, and advanced Excel skills. The successful candidate will prepare key export documents and liaise with freight forwarders and customs brokers. The position is office based with Monday to Friday hours in Ashford, offering a salary of £28,000 per annum.

Qualifications

• Proven administrative experience is essential.
• Excellent verbal and written communication skills required.
• Strong attention to detail and high level of accuracy.
• Well-developed organisational and time-management skills.
• Advanced Excel skills including VLOOKUP and pivot tables.
• Comfortable liaising with partners and teams.
• Proactive problem-solver who works well under pressure.

Responsibilities

• Prepare and process export documentation.
• Liaise with freight forwarders and customs brokers.
• Ensure compliance with export regulations.
• Maintain accurate records for export transactions.
• Use Excel to manage shipping data and produce reports.
• Resolve shipment queries and discrepancies.

Skills

Proven administrative experience

Excellent verbal and written communication skills

Strong attention to detail

Organisational skills

Advanced Excel skills

Problem-solving abilities

Tools

Excel

Job description

Export Administrator

Job Reference: 090226/cj1

Admin and Secretarial, Ashford, Kent

Salary: £28,000 per annum

Location: Ashford

Hours: Monday to Friday 09:00 - 17:00 (Office based)

We are delighted to be exclusively supporting our client in their search for an Export Administrator to join their team. This is a varied and challenging role that requires excellent communication and strong organisational abilities. The successful candidate will take primary responsibility for managing export documentation and ensuring shipments are processed efficiently.

Key responsibilities

• Prepare and process export documentation including commercial invoices, packing lists, bills of lading, certificates of origin and other required paperwork
• Liaise with freight forwarders, carriers, customs brokers and internal teams to schedule and track shipments
• Ensure compliance with export regulations and company procedures; flag and escalate compliance issues as required
• Maintain accurate records and filing systems for export transactions
• Use Excel to manage and reconcile shipping data and produce regular reports; create and maintain spreadsheets using functions such as VLOOKUP
• Resolve shipment queries and discrepancies promptly, communicating clearly with customers and stakeholders

Skills and experience required

• Proven administrative experience is essential
• Excellent verbal and written communication skills
• Strong attention to detail and high level of accuracy
• Well-developed organisational and time-management skills with the ability to prioritise and manage multiple tasks
• Advanced Excel skills, including confident use of functions such as VLOOKUP, pivot tables and lookup formulas
• Comfortable liaising with external partners and internal teams at all levels
• Proactive problem-solver who works well under pressure

Contact us

• Email:[e-mail]
• Call:01233 722 401