Navigate Specialist

Baxter Freight Limited; Nottingham; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A logistics company in Nottingham is seeking a Navigate Specialist to manage end-to-end sea freight operations, ensuring accuracy in quotes and compliance in documentation. The ideal candidate will have experience in a similar role within freight forwarding and possess strong numeracy skills. This role offers a vibrant work culture complemented by robust development opportunities and a commitment to work-life balance. A generous benefits package is included.

Benefits

Contributory pension with up to 6% employer contribution

Life Assurance of 4 times basic salary

25 days of Holidays plus bank holidays

Paid professional development day each year

Paid volunteering time

Employee Assistance Programme available 24/7

Free weekly breakfast

Regular social events

Qualifications

• Experience working in a similar role within a freight forwarding environment.
• Able to manage multiple tasks and changing priorities.
• Comfortable working with rates, margins, and costings.

Responsibilities

• Manage sea freight quotes and bookings from request through to delivery.
• Track consignments through key milestones from collection to delivery.
• Prepare documentation for import and export clearance.

Skills

Strong numeracy

Organized

Problem-solving

Clear communication

Education

Experience in freight forwarding

Job description

Overview

How does working for a rapidly growing business with a vibrant work culture, where there is a clear focus on your development, sound? We have the role for you.

As a Navigate Specialist, you can build a stable career in logistics and focus on your development in a business that values work‑life balance, with a team that wants you to do well.

The impact you will have

You will manage sea freight quotes and operations end‑to‑end, making sure every consignment is planned properly, priced accurately and delivered in line with service expectations. You will keep information moving between customers, suppliers and internal teams so actions are taken quickly and issues are resolved early.

You will maintain accurate systems and documentation to help with compliance and smooth customs clearance, helping deliver a reliable customer experience. You will also contribute to the growth of the Navigate product by suggesting ideas that improve ways of working, reduce errors, and strengthen customer outcomes.

A typical day

• Manage sea freight quotes and bookings from request through to delivery, selecting the right service and routing for each consignment.
• Request and gather supplier quotations from shipping lines, co‑loaders, NVOCCs and overseas agents, checking margins and costings so quotes are accurate and commercially viable.
• Arrange collections and book cargo with suppliers and agents, keeping key milestones on track.
• Track consignments through key milestones from collection through to final delivery, keeping customers and internal teams updated throughout.
• Prepare and issue export booking confirmations and import arrival notices where required.
• Prepare and check documentation for import and export clearance where required, working with the customs team to provide accurate information for entries and respond to queries.
• Manage service issues or delays by clarifying options, next steps and any risks to service, escalating where needed.
• Keep Salesforce and operational systems accurate and up to date, including quotes, bookings, costs, revenue and status updates.
• Follow company processes and customer standard operating procedures so consignments are compliant and well documented.
• Benchmark and record freight rates, surcharges and services within set parameters, highlighting risks around capacity, service, cost or sustainability.
• Help resolve supplier invoice queries promptly and record recurring issues so root causes can be addressed.
• Suggest ideas to simplify processes, improve quality, strengthen sustainability outcomes and enhance the customer experience.
• Build and maintain positive working relationships with carriers and overseas agents so customer requirements are met and service is protected.

Is this role for you?

• Have experience working in a similar role within a freight forwarding environment.
• Have strong numeracy and are comfortable working with rates, margins and costings.
• Are organised, accurate and able to manage multiple tasks and changing priorities.
• Can work to deadlines and take clear actions when things are busy, asking for guidance when needed.
• Enjoy solving problems and can work through issues in a structured, calm way.
• Communicate clearly and professionally by phone and in writing, adapting your approach for customers, suppliers and internal teams.
• Take ownership of the detail, keeping systems and documents accurate so the wider team can make good decisions quickly.

What we’ll offer you

• Contributory pension with up to 6% employer contribution
• Life Assurance of 4 times basic salary on commencement of employment
• 25 days of Holidays plus bank holidays
• Office‑based Monday – Friday, 9‑5 pm, inclusive of an hour’s lunch
• Family focused: Up to 8 weeks paid Enhanced Parental Leave for new parents
• Culture of internal promotion and progression
• Paid professional development day each year with a training allowance
• Sustainable travel allowance
• One day or two half days of paid volunteering per year with our partner charity or your chosen charity
• Charity top‑up scheme
• Paid time off to donate blood
• Employee Assistance Programme, a free and confidential service available 24 hours a day, 7 days a week to support your health and wellbeing
• Dedicated wellbeing room to support prayers, breastfeeding and expressing, mental health and first aid
• Free weekly breakfast every Friday or a team lunch as an alternative
• Regular social events, for example, crazy golf, bowling, spa days and team parties
• Modern offices with open plan, accessible workspaces, and air quality filtration systems
• On‑site coffee house serving 200 Degrees Coffee and Bird and Blend tea
• Regular litter picking in the local community
• Short walk to a local retail park
• Free off‑site parking is a short walk away

A Bit About Baxter

Founded in 2014, Baxter Freight specialises in delivering tailored freight solutions worldwide. By combining practical logistics expertise with specialist consultancy, we help our customers achieve their commercial objectives while meeting environmental responsibilities.

Equal Opportunity Statement

Baxter Freight is an equal opportunity employer, committed to building a diverse and inclusive team where everyone can thrive. We hire based on skills, experience, and values alignment, and we welcome applicants from all backgrounds.

We recruit, train, promote, and reward individuals regardless of race, religion or belief, gender, sexual orientation, marital or civil partnership status, disability, or age. Our goal is to ensure that every team member feels respected, valued, and empowered to contribute to our shared success.

Inclusive Recruitment at Baxter Freight

At Baxter Freight, we hire for skills, values, attributes, experience, required qualifications and potential, not background. Our recruitment process is designed to be fair, consistent and inclusive.

Our job descriptions focus on the skills, attributes, experience and values needed for each role. Some roles may require a specific qualification or a 2:1 degree, while others consider equivalent experience.

We aim to anonymise direct applications in the early stages to help reduce unconscious bias. To support fair shortlisting, please remove personal details such as your name, photo, date of birth, full street address, university or school name and societies or affiliations. Please ensure you include your postcode so we can consider a reasonable commute and work life balance and include your email address or phone number so our Recruitment Team can contact you about your application.