Executive Assistant

G-Research; Greater London; On-site; GBP 35,000 - GBP 50,000; Full time

Job summary

A leading quantitative finance firm in London is seeking an Executive Assistant to support three Senior Leaders. This role requires excellent organisational skills and proactive problem-solving abilities. The ideal candidate will manage time efficiently, coordinate high-level meetings, and handle sensitive information with confidentiality. The position offers competitive compensation, annual leave, and benefits such as healthcare and a barista service for lunch.

Benefits

Highly competitive compensation

Lunch provided

30 days’ annual leave

9% company pension contributions

Comprehensive healthcare and life assurance

Cycle-to-work scheme

Monthly company events

Qualifications

• Degree-educated or substantial EA/PA experience at senior levels.
• Excellent verbal and written communication abilities.
• Highly responsive, proactive, and adaptable.

Responsibilities

• Organise meetings and prepare agendas.
• Coordinate event logistics and welcome guests.
• Manage travel arrangements and itineraries.
• Handle sensitive information confidentially.

Skills

Organisational skills

Communication skills

Proactive mindset

Problem-solving skills

Discretion

Education

Degree or demonstrable experience as an EA/PA

Job description

We tackle the most complex problems in quantitative finance, by bringing scientific clarity to financial complexity.

From our London HQ, we unite world-class researchers and engineers in an environment that values deep exploration and methodical execution - because the best ideas take time to evolve. Together we’re building a world-class platform to amplify our teams’ most powerful ideas.

The role

We are seeking a diligent, conscientious and organised Executive Assistant to work with three Senior Leaders at G-Research. You will assist in all aspects of business to ensure optimal performance, bringing with you a proactive approach, excellent organisational skills and the ability to handle sensitive information with discretion.

We are looking for a candidate who is a strong critical thinker with a problem-solving mindset. You will manage how the Executive’s spend their time, learning to anticipate any potential risks before they materialise and administrative support when required.

You will also regularly engage with other stakeholders as a key point of contact. In this role you will learn a lot and be exposed to high level business activity.

Key responsibilities of the role include:

• Organising high-level internal and external meetings, preparing agendas, minutes and follow‑up actions.
• Coordinating logistics for events and conferences, acting as a point of contact for guests, warmly welcoming and assisting them upon arrival, overseeing the setup of meeting spaces to ensure they are welcoming and adequately equipped for guests and attendees
• Optimising the Executives’ time allocation for maximum efficiency
• Drafting and managing emails and other communications on behalf of the Executives’, maintaining clear and professional language
• Arranging and managing all travel including itineraries, flights, visa applications and accommodation, ensuring all logistics are handled smoothly
• Processing and approval of expenses, including inputs and authorisations, as well as personal appointments and ad hoc duties where required
• Handling sensitive and personal information with the highest level of confidentiality
• Assisting in scheduling, task management and prioritisation, ensuring key projects stay on track
• Arranging events for the teams within your remit, including project completion celebrations, new joiner lunches and more

Who are we looking for?

The ideal candidate will have the following skills and experience:

• Degree‑educated or demonstrable experience as an EA/PA at Head of or C‑Suite level, ideally within a finance or technology organisation
• Excellent organisational and communication skills, both verbal and written
• Highly responsive, flexible, proactive, resilient and solutions‑driven
• A proactive, detail‑oriented individual who can anticipate needs and act on them
• Adaptable and able to work under pressureA high level of discretion and respect for confidentiality is crucial
• Willingness to travel internationally and work outside of traditional hours when necessary

3>Why join us?

• Highly competitive compensation plus annual discretionary bonus
• Lunch provided (via Just Eat for Business) and dedicated barista bar
• 30 days’ annual leave
• 9% company pension contributions
• Informal dress code and excellent work/life balance
• Comprehensive healthcare and life assurance
• Cycle‑to‑work scheme
• Monthly company events