Technical Project Administrator

R&B Switchgear Group; Aberdeen City; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A leading power engineering solutions provider is seeking a dynamic Technical Project Administrator in Aberdeen. This role supports project management within the Oil, Gas & Utilities sectors, coordinating logistics and office support. Candidates should have 3+ years in project support, strong organisational skills, and a proactive mindset. The position offers a performance-related bonus, training opportunities, generous holiday allowance, and various wellbeing initiatives. This is an excellent opportunity for someone passionate about engineering and eager to grow in a supportive environment.

Benefits

Annual performance-related bonus scheme

33 days holiday

Occupational Health Provider

Company wellbeing workshops

Sick pay scheme

Matched pension scheme

Paid sick leave allowance

Social events calendar

Recognition and reward schemes

Free parking

Qualifications

• Minimum 3 years’ experience in project support, logistics, despatch or operations (UK-based).
• Strong organisational, communication and time-management skills.
• Experience working to tight deadlines in a fast-paced environment.
• High attention to detail with a proactive, solutions-focused mindset.

Responsibilities

• Act as the central coordination point for project and office support.
• Coordinate goods in and out of the workshop, including packing and despatch.
• Arrange engineer travel, accommodation and site logistics.
• Maintain accurate records including purchase orders and stock levels.
• Liaise with couriers and internal teams to ensure timely delivery.

Skills

Organisational skills

Communication skills

Time-management skills

Attention to detail

Proactive mindset

Experience in logistics

Familiarity with compliance

Job description

We’re looking for a dynamic, solutions focused Technical Project Administrator to join our service centre in Aberdeen.

R&B Switchgear Group has provided world-class power engineering solutions to a global client base since 1985. Specialising in the design, manufacture, installation and commissioning of LV and HV switchgear and associated assets, we provide turnkey solutions to some of the world’s largest blue-chip companies.

With group companies located throughout the UK, USA and Singapore, the company’s project management and service teams are continually working together to take on complex power distribution projects across international waters.

Your new role

This role is a stepping stone into project management within the Oil, Gas & Utilities service arena whilst supporting your technical development in the industry, based in the R&B Aberdeen Service Centre, the global gateway to the offshore oil & gas industry, you will be the lynch pin for the delivery of all project & office support.

Working within a very experienced projects team your future will be in good hands, as a key member of the team you will play a pivotal role in the end to end project lifecycle from initial enquiry to project close out as you take responsibility for the coordination of goods in and out of the workshop, ensuring the safe, secure, and timely despatch of R&B’s products from our Aberdeen Service Centre, ensuring all office equipment & supplies, including tools and equipment is available and ready for the site teams, transportation, packaging, labelling, and documentation are in place ensuring compliance with both legal and company requirements.

Upkeep and maintain accurate records such as training and up to dates certification, dispatch notes, purchase orders, stock inventories and invoices whilst keeping teams informed of delivery progress to prevent delays. You will also liaise with our Head office where required.

You will ensure that all office and project related goods are ordered, in stock, handled, stored, and transport activities are carried out in line with company procedures and regulatory standards. This includes verifying that PPE and safe handling practices are followed, maintaining a safe and organised workshop environment, and escalating risks where required. You will promote a culture of health, safety and compliance by setting the right example, ensuring colleagues follow best practice.

Your responsibilities

Act as the central coordination point for project and office support within the Aberdeen Service Centre

Coordinate goods in and out of the workshop, including packing, despatch, receipt and unpacking of equipment

Arrange engineer travel, accommodation and site logistics

Order and manage project spares, consumables, tools and office supplies

Maintain accurate records including purchase orders, dispatch notes, stock levels, asset registers and invoices

Monitor engineer certifications and training status, scheduling refreshers where required

Liaise with couriers, freight forwarders, third-party inspectors and internal teams to ensure timely, compliant delivery

Track shipments and proactively resolve delays or issues

Ensure PPE, tools and service kits are available, compliant and ready for site teams

Support a safe, organised and compliant workshop and office environment

What you will get in return

As a business we value our people, because it’s our people who set us apart. As a member of our team, you’ll receive a wide range of benefits including;

• Annual performance-related bonus scheme and pay reviews
• Bespoke training and career development opportunities including professional qualifications and accreditation

9-Day Fortnight

33 days holiday (inclusive of bank holidays)

• Occupational Health Provider
• Company wellbeing workshops
• Access to mental health support and counselling
• Sick pay scheme for those days you need to rest and recover

Additional:

• Auto-enrolment personal pension scheme which is matched by the company
• Discretionary 2 week paid sick leave allowance after probation
• Social committee with calendar of regular social events – all paid for by the business
• Individual recognition and reward schemes including employee of the year celebration
• Free parking

Your skills and background

Minimum 3 years’ experience in project support, logistics, despatch or operations (UK-based)

Strong organisational, communication and time-management skills

Experience working to tight deadlines in a fast-paced environment

High attention to detail with a proactive, solutions-focused mindset

Confident working across multiple teams and priorities

Experience within engineering, electrical, offshore, oil & gas or utilities sectors

Familiarity with industry standards, compliance and safe handling practices

Exposure to project coordination or project management principles

We are proud to be an Equal Opportunity Employer. We respect and seek to empower everyone. We celebrate diversity and are committed to creating an inclusive environment for all our employees.

If you have a passion for engineering, a hunger to learn and a positive work ethic then we want to hear from you!