Document Controller

JSM Group; United Kingdom; On-site; GBP 30,000 - 45,000; Full time

Job summary

A growing document management firm in Potters Bar is seeking a Document Controller to manage document control processes effectively. You will ensure compliance with policies, support various departments, and maintain secure document management systems. A bachelor's degree in a relevant field and document control experience are required. The company offers competitive salary and benefits including hybrid working and professional growth opportunities.

Benefits

28 days of holiday (excluding bank holidays)

2 paid volunteering days a year

Continuous training and development

Participation in mentoring and coaching programmes

Qualifications

• Previous experience in document control roles.
• Strong knowledge of document control processes and best practices.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Implementing and maintaining document control procedures and standards.
• Managing electronic document management systems.
• Collaborating with different departments to understand document control needs.

Skills

Document control processes

Electronic Document Management Systems (EDMS)

Organisational skills

Communication skills

Analytical skills

Education

Bachelor’s degree in Business Administration, Information Management, or relevant field

Tools

Procore

Asite

Aconex

Viewpoint 4 Projects

BIM 360

MS Office

Job description

THE TEAM

At JSM Group, we are committed to maintaining high standards in document management and compliance across all our projects. As we continue to expand, we are looking for a Document Controller to ensure accurate, secure, and efficient document control processes, supporting business operations and regulatory requirements.

SCOPE OF ROLE

As a Document Controller, you will be responsible for managing the document control systems, ensuring that all records, files, and documents are securely stored, maintained, and distributed to relevant teams. You will play a key role in upholding document control procedures, maintaining compliance, and supporting various departments with document management needs.

HOW YOU'LL SUCCEED

• Implementing and maintaining document control procedures and standards to ensure consistency across the organisation
• Managing electronic document management systems (EDMS) to ensure proper organisation, version control, and accessibility of documents
• Collaborating with different departments and project teams to understand their document control needs and provide solutions
• Ensuring compliance with document control policies and industry regulations
• Reviewing and verifying documents for accuracy, completeness, and adherence to required standards
• Tracking and reporting on document status, distribution, and retrieval times
• Coordinating document review and approval processes, ensuring timely completion
• Maintaining document archives and ensuring proper disposal of obsolete or outdated files
• Promoting the JSM Group brand through professional and proactive document control practices

WHAT IT TAKES

• 🔹 Bachelor’s degree in Business Administration, Information Management, or a relevant field
• 🔹 Previous experience in document control roles
• 🔹 Strong knowledge of document control processes, procedures, and best practices
• 🔹 Experience with Electronic Document Management Systems (EDMS) (e.g., Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360)
• 🔹 Excellent organisational skills and attention to detail
• 🔹 Strong communication and interpersonal skills to effectively collaborate with stakeholders
• 🔹 Analytical and problem‑solving skills to identify and resolve document control issues
• 🔹 Proficiency in MS Office applications, particularly Word and Excel
• 🔹 Knowledge of industry standards and regulations related to document control
• 🔹 Ability to work under pressure and meet tight deadlines

WHAT WE OFFER YOU

We truly value your work, time, and skills! In return, we will offer you a competitive salary and some additional benefits to support your professional growth, including:

• Participation in mentoring and coaching programmes
• 28 days of holiday (excluding bank holidays)
• 2 paid volunteering days a year
• Hybrid working pattern
• Continuous training and development, in both technical and business skills

JSMGroup Services Ltd. is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. Our ethos is to respect and value people’s differences, and to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. We believe that all decisions about people at work should be based on the individual’s abilities, skills, performance and behaviour and our business requirements. JSM Group operates a zero-tolerance policy to any form of discrimination, abuse or harassment.