CONTRACTS & LICENSING COORDINATOR

Petroleum Experts; Guildford; On-site; GBP 41,000 - 48,000; Full time

Job summary

A leading engineering software provider in Guildford is seeking a Contracts and Licensing Coordinator to support clients globally. You will be responsible for preparing software quotations, issuing licence agreements, and engaging directly with clients to ensure efficient contract processes. The ideal candidate will have a degree and strong analytical skills, with a starting salary of £41,000 and additional benefits including a performance bonus and private health insurance.

Benefits

Annual performance bonus

Excellent pension contribution

Private health and dental insurance

Qualifications

• Proficient in Microsoft Word & Excel.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent interpersonal and written communication skills.

Responsibilities

• Prepare accurate software price quotations for clients.
• Issue licence agreements and participate in contract negotiations.
• Distribute software products and assist clients with issues.
• Engage with clients by email and Microsoft Teams.
• Assist in preparing tender/bid documentation.

Skills

Interpersonal skills

Written communication skills

Analytical skills

Problem-solving skills

Organizational skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

University degree (2:1 or above) in business, law, or related field

Job description

PE Limited is a market leader in integrated engineering software solutions, delivering state-of-the-art modelling and optimisation products, primarily to the global oil and gas, mining, and renewable industries. Our cutting-edge tools support critical decision-making for all the world’s leading energy companies by integrating complex data into powerful, easy-to-use models.

Established in 1990, we have grown into a hugely successful business with more than 450 clients across the world, ranging from small consultancies to major multinational corporations. Our expansion led us to relocating our UK Headquarters from Edinburgh to Guildford in 2025, with further growth anticipated internationally.

With ambitious plans to expand into new industry sectors, this is an exciting time to join us as we grow our brand presence and broaden our impact across the energy landscape.

About this Vacancy

As a key member of the team, you will work closely with your colleagues to support the provision of an efficient and quality contracts and licensing service to our clients in over 90 countries around the world. This is very much a hands‑on position where you will learn by doing the job rather than following a formal training programme.

What you'll be doing:

As you grow within the role, you’ll take ownership of core contracts and licensing processes, acting as a trusted point of contact for clients. Your responsibilities will include:

• Preparing accurate and timely software price quotations for existing and new clients
• Issuing licence agreements and contract addenda, and participating in contract negotiations
• Distribution of software products via courier and email
• Assisting clients with download or security device issues
• Issuing sales invoices in line with financial controls
• Supporting client KYC (Know Your Customer) processes, efficiently responding to client requests for company information, and ensuring the provision of all necessary documentation
• Engaging directly with clients by email and through meetings (primarily via Microsoft Teams) to support their procurement processes
• Offering proactive ad hoc assistance and support to both clients and internal colleagues to contribute to the overall success of the company.

As you gain experience, you will assist in the preparation of tender/bid documentation, along with participating in the drafting and negotiation of more complex licence agreements.

Qualifications

To succeed you will need:

• A university degree (2:1 or above), ideally in business, law, or another related field (degrees in other disciplines will also be considered)
• Good school results in both Maths andEnglish
• Proficiency in Microsoft Word & Excel
• Ability to prioritise and manage multiple deadlines in a fast‑paced environment
• Excellent interpersonal and written communication skills
• Strong analytical, problem‑solving, and organisational skills
• A keen eye for detail and a commitment to accuracy
• A collaborative, proactive attitude and a genuine interest in helping clients and colleagues succeed

Package

We offer an exceptional and highly competitive package which includes a starting salary of £41,000, an annual performance bonus, an excellent pension to which the company will match up to 10% of all employee contributions, private health and dental insurance, and other benefits.