Contract Administrator

Ford Mainwaring Limited; Newcastle upon Tyne; On-site; GBP 23,000 - 28,000; Full time

Job summary

A leading Facilities Management company in Newcastle upon Tyne is seeking a Contract Administrator to coordinate maintenance activities and liaise with teams. The ideal candidate should be proactive, organised, and possess strong communication skills. This role offers a salary of up to £28k, an annual performance-related bonus, and various benefits including IT equipment and a pension scheme.

Benefits

Annual Performance Related Bonus

Nest Pension Scheme with Salary Sacrifice Option

Death in Service cover 3 x Salary

PerkBox rewards on birthdays and work anniversaries

All required IT equipment

Qualifications

• Comfortable multitasking using your own initiative.
• Previous experience within an engineering business or planning role is ideal but not essential.

Responsibilities

• Coordinate planned and reactive maintenance.
• Liaise with engineers and site teams.
• Ensure activities are logged in the CAFM system.
• Handle day-to-day enquiries and support the admin team.

Skills

Proactive and organised

Confident people person

Attention to detail

Experience with Microsoft Outlook, Word & Excel

Experience with CAFM or CRM

Job description

Why Ford Mainwaring?

Ford Mainwaring is a privately owned business with over 45 years of experience in mechanical and electrical installations and maintenance. We are a reputable established business with a strong operational spread across the UK. We provide the full range of Facilities Management and M&E services including refurbishment and repair, planned maintenance, installation, energy conservation and project design.

We are currently growing our business, and our office team and as a result we have a brand-new opportunity for a Contract Administrator to support our MOJ team and keep things running smoothly.

In this role, you’ll be coordinating planned and reactive maintenance, liaising with engineers and site teams, and ensuring everything is logged in our CAFM system (Simpro). You’ll provide support to the wider admin team, handle day-to-day enquiries, and keep communication flowing across the business.

You will report into the Assistant Contract Manager and be part of a small and relaxed team, many of whom have been with the business for many years.

Due to continued business growth, there really is no better time to join the Ford Mainwaring team!

Please note: Hours of work will be Monday to Friday 8am – 5pm.

What we need from you:

• A proactive and organised Administrator who is comfortable multitasking using your own initiative.
• Confident people person and team player who is comfortable liaising with engineers, clients and providing updates to our management team.
• Ability to keep records accurate and up to date, with a keen eye for detail.
• Experience of Microsoft packages (including Outlook, Word & Excel) and a CAFM or CRM management system.
• Previous experience within an engineering business or planning role would be ideal but is not essential as we’ll provide the support and training you need.

What we can offer you:

• Annual Performance Related Bonus
• Nest Pension Scheme with Salary Sacrifice Option
• 3 x Salary – Death in Service cover
• PerkBox – With additional rewards on birthdays and work anniversaries
• All required IT equipment including iPhone and Laptop.

Position – Contract Administrator
Location – Newcastle-under-Lyme
Salary – Up to £28k + excellent benefits

Ford Mainwaring Limited is an equal opportunities employer: We are committed to creating a diverse and inclusive workplace where everyone is treated with respect and dignity. We welcome applications from all individuals, regardless of age, gender, race, ethnicity, disability, sexual orientation, religion or belief, marital status, or socio-economic background. Discrimination of any kind has no place at Ford Mainwaring, and we actively promote fairness, equality, and opportunity for all.

Commitment to Armed Forces Veterans: In line with the Armed Forces Covenant that we have signed, we are proud to support armed forces veterans in their transition to civilian employment. To demonstrate this commitment, we offer guaranteed interviews to all armed forces veterans who meet the essential criteria for a given role.

Privacy notice: At Ford Mainwaring we take your privacy seriously. We process personal data relating to people who apply for job vacancies with us or who send speculative job applications (this could include name, address, email, phone no., qualifications, employment history). The information provided by a candidate will only be processed and used to contact you as part of the recruitment process – note, we may contact you about the specific job you have applied for or about other vacancies which we feel you may be suitable for.

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