Commercial Assistant

VINCI Facilities Limited; Camberley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A Facilities Management provider in the UK seeks a highly organised Commercial Assistant. The role supports the Senior Commercial Manager and involves managing subcontractor billing, cost reconciliation, and identification of chargeable work. Ideal candidates have strong organisational skills, experience in subcontractor billing, and a background in Facilities Management. The position offers excellent training and development opportunities.

Benefits

26 days holiday (+ bank holidays)

Generous pension contribution

Life assurance

Additional training and development

Qualifications

• Strong organisational skills and attention to detail.
• Experience in subcontractor billing and payment processes.
• Ability to reconcile costs and revenues accurately.
• Confident with Excel and familiar with recognised databases.
• Solid career history with minimal job-hopping.
• BPSS security clearance required.

Responsibilities

• Review and process subcontractor billing and payments.
• Perform cost and revenue reconciliation.
• Identify and track chargeable work.
• Communicate effectively with subcontractors and internal teams.
• Maintain accurate records and ensure compliance with financial processes.
• Support commercial reporting and assist with database management (e.g., Maximo).

Skills

Strong organisational skills

Attention to detail

Experience in subcontractor billing

Ability to reconcile costs and revenues

Confident with Excel

Job description

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

We are looking for a highly organised Commercial Assistant to join our Defence business area. This role offers excellent development opportunities, including potential progression towards Quantity Surveying. If you have strong attention to detail and experience in subcontractor billing and cost management, we’d love to hear from you.

Job Description

As a Commercial Assistant, you will support the Senior Commercial Manager and work closely with a Quantity Surveyor and Commercial Administrator. You will play a key role in managing subcontractor billing, cost and revenue reconciliation, and identifying chargeable work. This position is ideal for someone with an accounts or estates background who wants to grow within a commercial environment.

Responsibilities

• Review and process subcontractor billing and payments.
• Perform cost and revenue reconciliation.
• Identify and track chargeable work.
• Communicate effectively with subcontractors and internal teams.
• Maintain accurate records and ensure compliance with financial processes.
• Support commercial reporting and assist with database management (e.g., Maximo).

Essential Qualifications/Skills

• Strong organisational skills and attention to detail.
• Experience in subcontractor billing and payment processes.
• Ability to reconcile costs and revenues accurately.
• Confident with Excel and familiar with recognised databases.
• Solid career history with minimal job-hopping.
• BPSS security clearance required.
• Experience working with a Finance Business Partner or Quantity Surveyor.
• Background in Facilities Management or subcontracting.

Benefits

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.