Commercial & General Administrator

Genesis Homes; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A construction company based in Penrith is seeking an organized administrator to manage subcontractor payments and related documents. The successful candidate will assist in maintaining accurate records, liaise with stakeholders, and support the Commercial Director in various administrative tasks. Proficiency in MS Office and good communication skills are essential. Full-time role with a salary commensurate with experience. Applications should be sent via email with a CV and covering letter.

Qualifications

• Experience in subcontractor administration and payment processes.
• Strong organizational skills to maintain accurate records.
• Ability to liaise with various stakeholders.

Responsibilities

• Manage subcontractor payments on a weekly, fortnightly, and monthly basis.
• Keep accurate data records of subcontractor orders and payments.
• Maintain records of subcontractors including trade and site histories.
• Assist with the administration of permits and licenses.

Skills

Proficient in MS Office

Good communication skills

Confidence with processes and terminology

Ability to build relationships

Tools

COINS management suite

Job description

The purpose within the commercial department will involve managing subcontractor information and payment procedure, which will integrate with other key departments such as technical and construction.

Key responsibilities:

Commercial

• Assist in the preparation and execution of all subcontractor payments (weekly, fortnightly, monthly)
• Keep accurate data records using our specialist construction database of all subcontractor orders, certificates, and payments across multiple sites in the Genesis Homes and Russell Armer businesses.
• Maintain accurate records of all subcontractors including trade, company name, address, contact numbers and email, sites/phases worked on and ensure that their relevant insurance certificates are up to date and held correctly on file.
• Subcontract/Supplier administration including new vendor forms and application/request for credit application forms insurances etc.
• All invoice queries to be assessed and where possible cleared (coding issues) or checked with QS/CM.
• Subcontract AFP filing, all sub con AFP’s to be filed into correct phase/sub con folder ready for assessment inclusive of all QMS sheets.

Other Administration Roles

• Administration of roads and sewers design approval and adoptions, including completion of relevant forms, early start certification, maintenance, and adoption requests.
• Administration of permits, licenses, and consents, including recording of site requirements and submissions of applications and renewals.
• Assist with the recording of site requirements with regards to services, including submission of multi utility forms and service diversion applications, MPAN’s/Energy provider registrations, and BT Openreach applications.
• Liaison with Building regulations and warranty providers, including compilation of documents and submission to relevant authorities, and ensuring outstanding registration items are dealt with.
• Liaising with the construction team to ensure documents are in place prior to completion of properties.
• Liaising with the construction team to ensure correct documentation is submitted to the office in a timely manner.
• Minute/action taking of core and ad-hoc meetings.
• Assistance with reporting and control processes.
• Ensuring information is issued to relevant parties. I.e issuing subcontractor certificates and drawing revisions etc.

Enablers to the role:

• Proficient knowledge and use of MS office including Outlook, Excel, and Word.
• Some knowledge of COINS management suite beneficial but not essential.
• Good communication skills and confidence with processes and terminology
• Polite, professional, and well mannered.
• Confidence in dealing with a variety of stake holder including subcontractors, suppliers, local authorities etc.
• Enthusiastic and willing to learn new skills.
• Ability to build relationships at different levels internally and externally.

Further notes:

• Role reports directly to the Commercial Director.
• Opportunities to progress in the business through training roles in numerous disciplines.
• Based at Head Office in Penrith
• Full time working week equivalent to 40 hours.
• Salary – commensurate with experience
• Application deadline: Thursday 12 th February 2026

If this sounds like the role for you, then we look forward to hearing from you. Please email [e-mail] with your C.V and covering letter.