Commercial Administrator

Axis Europe Plc; Oldbury; On-site; GBP 30,000 - 40,000; Full time

Job summary

A property services specialist in the UK seeks to fill a Commercial role focused on profitability and cashflow management. The ideal candidate will work closely with the Midlands Commercial team, handling subcontractor payments, overseeing invoicing, and ensuring compliance with contract terms. Responsibilities include preparing reports, managing client variations, and identifying commercial risks. This role offers growth in a supportive environment with a commitment to diversity and inclusion.

Benefits

25 days’ holiday + Bank Holidays

Long-service awards at key milestones

Perkbox (free coffees, cinema tickets, discounts & more)

1 paid volunteer day each year

Qualifications

• Comprehensive knowledge of maintenance and operations.
• Experience working with commercial teams effectively.
• Ability to manage subcontractor payments and applications.

Responsibilities

• Collaborate with the Commercial Manager and team members.
• Process subcontractor applications and ensure approvals.
• Reconcile subcontractor statements to manage finances.
• Review invoicing works for accuracy and compliance.
• Ensure variations from clients are properly managed.
• Identify commercial risks and ensure team communication.
• Prepare reports for the Commercial Manager.

Skills

Good understanding of responsive and planned maintenance

Good understanding of Schedule of Rates

Pro active, motivated team member

Ability to multi-task and meet deadlines

Good understanding of Financial systems

Job description

Axis, part of Axis CLC, is a trusted property services specialist delivering responsive repairs, planned works, refurbishments and voids services. We employ more than 1,500 people and support over 250 clients across London and the Southeast. Backed by over 110 years of combined experience across the Axis CLC group, we help keep residents safe, properties well maintained and clients fully compliant.

The Role

Working alongside the Midlands Commercial team to ensure the Division is profitable and meets the expectation of Senior Managers. Take an active role in the Commercial Processes on contracts to ensure clients expectations are met in terms of profitability and cashflow.

Responsibilities

• Working actively with the Commercial Manager, members of the Commercial team and Operations.
• Process subcontractor applications for payment on the system, ensuring appropriate level of approval has been agreed.
• Reconcile subcontractor statements against the system, and chase up any outstanding applications and payments.
• Code, review and check works orders posted for invoicing for accuracy, profitability and compliance on each contract within your remit in accordance with contract terms.
• Check that necessary variations have been obtained from clients and liaise with Operations to ensure this happens.
• Work closely with the operational team to identify Commercial risk and ensure all parties are kept informed
• Prepare reports for submission to the Commercial manager and the Senior Management team

Requirements

• Good understanding of responsive and planned maintenance
• Good understanding of Schedule of Rates
• Pro active, motivated team member able to work on their own and as part of a team
• Ability to multi task and meet deadlines and targets
• Good understanding of Financial systems of work

What We Offer

• 25 days’ holiday + Bank Holidays
• Long-service awards at key milestones
• Perkbox (free coffees, cinema tickets, discounts & more)
• 1 paid volunteer day each year

Why Axis CLC?

Joining Axis CLC means being part of a national organisation that delivers essential services across housing, education, healthcare, defence and commercial property. You’ll be joining a team that values reliability, quality and social impact, offering long-term stability, meaningful work and genuine opportunities to grow and progress in your career.

Our Commitment to Inclusion

Many faces, one Axis CLC

We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.