Care Home Admin

Gold Care Homes; Hungerford; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading care home provider in Hungerford is seeking an experienced administrator to join their team. Responsibilities include managing reception duties, handling correspondence, and supporting the Home Manager with administrative tasks. The ideal candidate must be proficient in Microsoft Office and maintain confidentiality. This position offers a salary starting from £30,000 per annum and various employee benefits.

Benefits

Employee Assistance Programme

Employee of the Month

Long term service awards

Blue Light Card

Professional Development

Refer a Friend

Qualifications

• Experience in administration is essential.
• Proficient in Microsoft Office with strong typing skills.
• Ability to maintain confidentiality in a professional environment.

Responsibilities

• Handle general reception duties and greet visitors.
• Manage correspondence, telephone enquiries, and prepare timesheets.
• Support the Home Manager with administration tasks and diary management.
• Coordinate the duty rota and liaise with staff.
• Maintain accurate records of resident documentation and invoicing.

Job description

About Our Home:

Hungerford Care Home is a warm and welcoming nursing home offering a spacious and comfortable environment and 24‑hour care and support for older adults.

We are looking for an experienced administrator to join our team, working up to 40 hours per week.

What you will be doing!

• General reception duties, taking calls, transferring to departments, greeting visitors
• Duties will include general correspondence, telephone enquiries and reception duties, preparation of timesheets and submission of summaries relating to payroll, record keeping and taking minutes of meetings.
• To provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times
• To support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetings.
• To coordinate the duty rota, liaise with Bank and Agency staff when required.
• To sort and distribute mail accordingly throughout the Home.
• You will support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete.
• Keep accurate records of all relevant residents’ documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoices.
• Provide all financial invoicing and information to clients (or next of kin) including sundry invoices. Liaise where necessary to resolve queries and corrections and follow‑up any unpaid invoices.
• Maintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoiced.
• Process Social Services Assessment forms. Invoice and liaise where necessary with Social Services’ Finance department. Chase late payments.
• Provide monthly summary of invoices issued and payments received to Head Office. All management information to be supplied to line manager monthly.
• Prepare and submit data relating to petty cash and wages totals—monthly.
• Match supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for payment. Liaise with suppliers on queries and refer to home manager where problems exist.
• Provide an efficient telephone and reception service to the general public and relatives /visitors to the home.
• Attend training courses and sessions as required.
• Maintain client, staff and business confidentiality at all times.
• Prepare and maintain stationary orders, stock and records.
• To answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the home.
• To ensure all internal and external customer interactions are met with a welcoming and professional manner.

Benefits:

• Salary from £30,000 per annum
• Employee Assistance Programme
• Employee of the Month
• Long term service awards
• Blue Light Card
• Professional Development
• Refer a Friend