Bid Manager

Daintta Ltd; City of London; Hybrid; GBP 60,000 - 85,000; Full time

Job summary

A rapidly growing values-driven team is seeking an experienced Bid Manager. You will lead the bid process with stakeholders, develop high-quality proposals, and ensure compliance with client requirements. The role offers a hybrid working model, competitive health benefits, and a strong focus on professional development.

Benefits

25 days annual leave plus bank holidays

Comprehensive Private Health Insurance

Employee Assistance Programme

5% pension contribution

Free breakfast every Tuesday

Fortnightly drinks in London

Access to Electric Vehicle Salary Sacrifice scheme

Qualifications

• Demonstrable experience in managing successful bids between £100,000 to £10,000,000.
• Background in business consulting and working in consultancies.
• Exceptional writing, editing and proofreading skills.

Responsibilities

• Work with the sales team to understand client needs and requirements.
• Oversee the creation of high-quality proposal documents.
• Act as the central point of contact between all internal stakeholders.
• Develop competitive pricing models aligned with client budgets.
• Conduct final reviews of all bid documents before submission.

Skills

Bid management experience

Exceptional writing and editing skills

Project management skills

Strong communication skills

Proficiency in Microsoft Office Suite

Job description

Daintta are a rapidly growing, values‑driven team of specialists who work with government clients across Cyber Security, National Security, Law Enforcement, Telecommunications and Healthcare. We are seeking a skilled and experienced Bid Manager to join our team on a full‑time basis.

Key Responsibilities

Bid Planning and Coordination

• Work with the sales team and other stakeholders to fully understand the client's needs, project scope, and the requirements of the bid. Summarise and communicate these articulately to relevant internal stakeholders and/or partners.
• Collaborate with senior management to define a winning strategy that aligns with the company's strengths and the client's expectations, including hot buttons, win themes and competitor analysis.
• Organise and lead kick‑off and regular catch‑up meetings to align all stakeholders, including technical experts, sector/account leads, commercial and finance.
• Develop a detailed timeline for the bid process, ensuring all deliverables are completed on time and all internal governance processes are followed.

Proposal Development

• Oversee the creation of high‑quality proposal documents, ensuring they are tailored to the client's requirements and showcase the company's capabilities. Develop innovative proposals/content (e.g., videos, microsites, prototypes, simulations).
• Collaborate with technical teams to incorporate accurate and compelling technical solutions into the bid.
• Ensure compliance with all client requirements, including legal and regulatory standards.
• Clearly articulate the value proposition, differentiators, and benefits of the proposed solution.
• Coordinate internal reviews to ensure quality, accuracy, and alignment with the bid strategy.

Stakeholder Management

• Act as the central point of contact between all internal stakeholders involved in the bid, ensuring smooth communication and collaboration.
• Engage with the client as needed (directly or via sector/account leads) to clarify requirements, answer questions, and build relationships.
• Manage relationships with any third‑party partners involved in the bid, ensuring their contributions are aligned with the overall proposal.

Finance, Commercial and Resource Management

• Develop competitive pricing models that align with the company's commercial objectives and the client's budget.
• Agree delivery resources for bids with business operations and relevant professionals.
• Identify and assess risks associated with the bid, proposing mitigation strategies.
• Liaise with commercial teams to ensure all contractual terms are favourable and comply with company policies.

Bid Submission

• Conduct a final review of all bid documents to ensure they are polished, error‑free, and aligned with the bid strategy.
• Ensure the bid is submitted on time, following the client's specified format and submission requirements.
• Follow up with the client (directly or via sector/account lead) to address any questions or clarifications and monitor the bid's status.

Post‑Bid Activities

• Review feedback to understand why the bid won or lost and document lessons learned.
• Use feedback to improve future bid processes, templates, and strategies.
• Coordinate a smooth handover to delivery teams if the bid is successful, ensuring they are fully briefed on the project scope, client expectations and contractual obligations.

Reporting and Documentation

• Maintain a repository of all bid documents, templates and records for future reference.
• Track and report on success rates of bids, providing insights to senior management on win/loss ratios, areas for improvement and actual versus budgeted bidding costs.
• Share best practices, lessons learned and bid‑related knowledge with the broader team.

Market and Competitor Analysis

• Stay informed about industry trends, competitor activities and market conditions to better position future bids.
• Gather and analyse information about competitors' strategies, pricing and offerings to refine the company's bid strategies.

Leadership and Mentorship

• Lead bid teams effectively, ensuring all members are clear on their roles and responsibilities.
• Provide guidance and mentorship to junior staff or new team members, helping them develop their skills in bid management.

Representing Core Values

Transparent, Fair and Daring.

Skills and Knowledge

• Demonstrable experience in managing successful bids between £100,000 to £10,000,000 and winning them, both in UK Public Sector and the Private Sector.
• Background in business consulting, with experience working in consultancies.
• Background in sales and account management.
• Exceptional writing, editing and proofreading skills with a keen eye for detail.
• Strong project management skills with the ability to manage multiple bids simultaneously and meet tight deadlines.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and bid management tools.

Benefits

Time Off

• 25 days annual leave, plus bank holidays
• Up to 5 days annual training leave with a dedicated training budget
• Up to 3 days annual volunteering leave – give back to the community
• Competitive maternity, paternity, shared parental leave & compassionate leave

Health & Wellness

• Comprehensive Private Health Insurance
• Employee Assistance Programme – 24/7 support services
• £2,000 Flex Cash Allowance, paid pro‑rata over the year

Financial Benefits

• 5% pension contribution
• Discretionary company awards and bonuses, based on performance and company targets
• Access to Electric Vehicle (EV) Salary Sacrifice scheme

Professional Development

• Up to £1,000 annual training budget (access to additional training and development budget via business case)
• Up to 5 days annual training leave
• 1 professional membership paid annually
• Up to £200 of additional IT budget for new joiners

Perks

• Free breakfast every Tuesday in the London office
• Fortnightly drinks in London
• Regular social events, quizzes and guest workshops
• Huckletree perks including gym and restaurant discounts
• Employee referral programme
• Monthly breakfast club in our Cheltenham office

Location

Hybrid – 2‑3 days working from the Daintta office (London/Cheltenham) or on client site as required.

Security Information

Due to the nature of this position, you must be willing and eligible to achieve a minimum of SC clearance. To qualify, you must be a British Citizen and have resided in the UK for the last 5 years. More information about clearance eligibility.