Bid Coordinator

Axis Europe Plc; Southampton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading property services company in Southampton is looking for a Bid Coordinator to support their Bids team. The role involves managing tender administration, maintaining compliance, and ensuring submissions are accurate and timely. Ideal candidates will possess strong organizational skills, attention to detail, and proficiency in Microsoft Office. The position offers a competitive salary, performance bonus, and opportunities for development. Be part of a team that delivers essential services across various sectors.

Benefits

Performance-related bonus

Pension scheme

25 days' holiday + bank holidays

Employee perks through Perkbox

1 paid volunteer day

£2,000 refer-a-friend bonus

Qualifications

• Strong attention to detail and a high standard of accuracy required.
• Ability to manage multiple tasks and deadlines effectively.
• Clear written and verbal communication skills are essential.

Responsibilities

• Manage tender administration and compliance documentation.
• Proofread bid responses for accuracy and consistency.
• Coordinate bid-related communications and documentation.

Skills

Attention to detail

Organisational skills

Communication skills

Proactivity

IT skills

Tools

Microsoft Office

Job description

Axis CLC is a national property maintenance and compliance partner, backed by over 110 years of combined experience. We employ more than 2,500 people and support over 400 clients across the UK, delivering essential repairs, refurbishment and building safety services that keep homes and public buildings operating at their best. Each year we complete over 400,000 repairs, helping to keep tenants safe, properties performing and owners fully compliantp>

We are looking for a Bid Coordinator to join our expanding Bids team and support the delivery of high‑quality, compliant and competitive bid submissions.

This role plays a key part in the administrative and coordination activity that underpins successful bids. You will support bid writers and senior bid colleagues by managing tender administration, maintaining compliance information and ensuring bid documentation is accurate, well‑organised and submitted on time.

Reporting into the Bids function, this is an ideal opportunity for an organised, detail‑oriented administrator who enjoys working to deadlines and collaborating with stakeholders across the business.

What You’ll Do

• Review and filter new tender opportunities, identifying those relevant to Axis CLC
• Take ownership of bid‑related email and portal communications, including clarifications
• Complete SQs, PQQs and approved supplier questionnaires accurately and to deadline
• Ensure all compliance and accreditation requirements (e.g. Constructionline) are up to date and correctly evidenced
• Support bid writers by coordinating information, CVs and supporting documentation
• Create and maintain bid folders, templates and standard documentation
• Proofread bid responses and supporting materials to ensure accuracy and consistency
• Maintain the bid library, reports and records, supporting effective knowledge management

Skills, Knowledge & Experience

To be successful as a Bid Coordinator, you will require:

Essential

• Meticulous attention to detail and a high standard of accuracy
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Clear and confident communication skills, both written and verbal
• A proactive, self‑motivated approach with willingness to take ownership
• Good literacy and IT skills, including confidence using Microsoft Office
• Willingness to follow established processes and learn new systems

Desirable

• Experience supporting bids, tenders or proposals
• Familiarity with bid portals, CRM or document management systems
• Experience working in construction, property maintenance or regulated environments

What We Offer

• A competitive salary package with a performance‑related bonus
• Pension scheme and life assurance
• 25 days’ holiday + bank holidays
• Perkbox (discounts, perks & wellbeing offers)
• 1 paid volunteer day
• £2,000 refer‑a‑friend bonus after the referee passes probation
• Opportunities for development and progression across Axis CLC

Why Axis CLC

Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value teamwork, quality and attention to detail, and offer roles where your contribution directly supports business growth and success.

Our Commitment to Inclusion

Many faces, one Axis CLC. We value diversity and are proud to be an equal‑opportunity employer. If you require any adjustments during the hiring process, please let us know.