Asset & Archive Coordinator

Universal Music Group; City of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading music-based entertainment company in London is seeking a key member for its Asset & Archives team. The role involves managing the supply of physical and digital music assets, processing requests, and overseeing the digitisation of assets. The ideal candidate will have strong IT skills, attention to detail, and a genuine interest in music. This position offers competitive benefits including private medical insurance and a group personal pension scheme.

Benefits

Group Personal Pension Scheme (between 3% and 9%)

Private Medical Insurance

25 paid days of annual leave

Interest Free Season Ticket Loan

Holiday Purchase scheme

Dental and Travel Insurance options

Cycle to Work Scheme

Salary Sacrifice Cars

Subsidised Gym Membership

Employee Discounts (Reward Gateway)

Qualifications

• Must have strong IT skills and knowledge of both Windows and MacOS.
• Ability to manage large volumes of requests quickly in a fast-paced environment.
• Interest in music across various eras and formats.

Responsibilities

• Process and fulfil incoming asset requests from across the business.
• Research, identify and coordinate digitisation of physical assets.
• Perform accurate metadata entry and reporting.

Skills

Strong IT skills, proficient with both Windows & MacOS

Ability to accurately manage large volumes of requests in a fast-paced working environment

A broad knowledge and interest in music across a wide variety of eras and formats

Ability to quickly develop the processes required to meet developing archive priorities

Tools

Digital audio workstations (DAWs)

AirTable or other project management tools

Job description

Music is Universal

It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [e-mail].

The Role

You will be a key member of the Asset & Archives team, responsible for managing and supplying physical and digital music assets to partners worldwide. You will field incoming requests from manufacturing, licensing, labels, and external clients, ensuring accurate asset delivery through internal supply‑chain systems. A significant part of the role involves researching and locating analogue assets, arranging their digitisation, and capturing detailed metadata to ensure long‑term accessibility. Please note this role may include physical activity such as lifting and movement of objects.

Key Responsibilities

• Process and fulfil incoming asset requests from across the business
• Research, identify and co‑ordinate digitisation of physical assets
• Perform accurate metadata entry and reporting
• Technical conversion and preparation of deliverable assets

Skills & Experience (Must Have)

• Strong IT skills, proficient with both Windows & MacOS
• Ability to accurately manage large volumes of requests in a fast‑paced working environment
• A broad knowledge and interest in music across a wide variety of eras and formats
• Ability to quickly develop the processes required to meet developing archive priorities

Nice to Have

• Previous experience in an order fulfilment role and/or supply chain
• Proficient in the use of digital audio workstations (DAWs)
• Knowledge of commercial audio, video and graphic formats
• Experience using AirTable or other project management tools

Key Behaviours

• Attention To Detail
• Organisation & Prioritisation
• Collaboration & Communication
• Problem‑Solving Mindset

About UMG UK

We are Universal Music Group UK, the UK’s leading music‑based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce, distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.

Benefits

• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)