Administrative Assistant (6-month contract)

Nomura Greentech; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading financial services firm is seeking an Administrative Assistant for a 6-month contract to provide organizational support and coordinate team activities in a hybrid work environment. The ideal candidate will possess excellent communication skills, attention to detail, and proficiency in office software. Duties include planning travel, managing administrative processes, and assisting with presentations, making this role key in supporting the client relationship management team.

Qualifications

• Several years of experience in a similar administrative role.
• Ability to prioritize workloads and deliver high-quality work.
• Self-motivated team player.

Responsibilities

• Plan and book travel and events.
• Process traveller expenses.
• Organize meetings and manage administrative processes.
• Support visits of key staff.
• Prepare presentation materials.
• Provide general office support.

Skills

Attention to detail

Excellent people/communication skills

Proficient in spoken and written English

Strong with MS Word, Excel, PowerPoint and Outlook

Job description

Job Title: Administrative Assistant (6-month contract)

Job Code: 11831

Country: GB

City: London

Skill Category: Asset Management

Description

Job Title: Administrative Assistant

Role Type: Temporary (6-month contract)

Department: NAM UK Admin Team (3 FTE)

Reporting to: Head of Client Relationship Management & Operations

Location: London (Hybrid)

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visitwww.nomura.com

Department Overview

Nomura Asset Management (NAM) is headquartered in Tokyo but NAM UK is the largest overseas office. The Risk function provides advice and information to multiple business teams in the UK and several of the Sales and Marketing functions in other International offices.

The ideal candidate would be a self-motivated team player with several years experience in a similar role, not necessarily from marketing, client services or financial services. The candidate must be able to prioritise individual and team work loads and deliver high quality, accurate work to meet standards required by internal and external parties.

Main Duties and Responsibilities

• Travel & event/roadshow planning and booking
• Collation and processing of traveller expenses
• Team coordination and administration – to include organising and booking meetings, circulating notes, managing internal administrative processes and other ad-hoc requirements such as archiving, filing, courier bookings
• Dealing with visitors and guests
• Co-ordinating and supporting the visits of key staff from other offices
• Co-ordination between offices within the EMEA region
• Assisting in preparing presentation material –checking, formatting, printing, distribution
• General office support / admin activities

Skills & Experience

• Attention to detail essential with excellent organisational ability
• Excellent people/communication skills
• Proficient in spoken and written English
• Strong with MS Word, Excel, PowerPoint and Outlook

Attributes

• Enthusiastic and motivated team player
• Willingness to take on responsibility and handle multiple ongoing tasks
• Highly flexible in working with and accommodating the needs of multiple stakeholders

Nomura competencies

Explore Insights & Vision

• Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.

Making Strategic Decisions

• Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.

Inspire Entrepreneurship in People

• Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.

Elevate Organizational Capability

• Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.

Inclusion

• Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

Right to Work

The UK Government requires all employers by law to check that applicants have the right to work in the UK. Therefore, you will need to have the relevant documentation to prove that you are allowed to live and work in the UK.

Diversity Statement

Nomura is committed to an employment policy of equal opportunities and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long‑term health condition, please do not hesitate to contact us.

Equal Opportunity Employer

NAM is an Equal Opportunity Employer