Administration Assistant

Balfour; Fort Augustus; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading international infrastructure group is seeking an organized Administrator for a full-time role in Fort Augustus, supporting the Isle of Skye Reinforcement Project. The candidate will provide essential administrative support on-site, managing correspondence, documentation, and various operational tasks. This is an exciting opportunity to contribute to a vital infrastructure initiative. The role requires strong organizational skills, a UK driving licence, and the ability to work under pressure.

Benefits

Company DC pension scheme

Wellbeing sessions

Flexible benefits window

Reward platform

Hybrid working

Enhanced sickness scheme

Professional learning opportunities

Qualifications

• A full UK driving licence due to the remote location.
• Previous experience of working for a reactive business is preferred.

Responsibilities

• Ordering plant and material from suppliers and arranging transport.
• Controlling incoming and outgoing correspondence and project documentation.
• Inputting invoices accurately onto the WIMS system.

Skills

Good organisational skills

Self-starter

Good communication skills

Adaptable

Ability to perform under pressure

Job description

About The Role

Balfour Beatty is a leading international infrastructure group. We finance, develop, build, and maintain the vital infrastructure that we all depend on.

We are currently seeking a dedicated and organised Administrator to join our team on a full-time basis to support our Isle of Skye Reinforcement Project. This role will be site-based, initially supporting the reinforcement phase in Fort Augustus. Flexibility is key, as the successful candidate will provide vital administrative support across the full project. This is an exciting opportunity to be part of a major infrastructure project, ensuring smooth operations and supporting project teams on-site.

What you'll be doing

• Ordering plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
• Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.
• Issue and maintain Site Start up Packs for Contracts.
• Take meeting minutes as required by the Project Manager.
• Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required.
• General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
• Maintaining absence/sickness/holiday trackers for weekly paid operatives.
• Cover reception when required – screen telephone calls, deal with messages and enquiries.
• Cover plan of the day when required.
• Book conference rooms – internally and externally for team meetings.
• Any other admin task that maybe required by their line manager / project manager.
• Input invoices accurately and in a timely manner onto the WIMS system for payment.

Who we're looking for

• A full UK driving licence is essential due to the remote location of this role.
• Must have previous experience of working for a reactive business.
• Good organisational skills.
• Self‑starter capable of meeting tight deadlines.
• Good communication skills – verbal and written.
• Good forward thinker and planner.
• Articulate and persuasive.
• Adaptable and able to respond to change.
• Actively involved.
• Ability to perform consistently under pressure.

Why work for us

• Company DC pension scheme up to 5% EEs & 7% ERs.
• Wellbeing sessions – non‑work‑related activities such as going for a walk, doing some house duties, etc.
• Opportunity to join the company SIP scheme.
• Flexible benefits window – options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI, etc.
• Reward platform where you can get discounts off shopping, insurance, cars, etc.
• Hybrid working (where applicable).
• Enhanced company sickness scheme.
• Enhanced company Maternity/Paternity/Shared parental/Adoption schemes.
• 25 days holiday plus bank holidays.
• Broad range of learning opportunities, such as professional qualifications.
• Employee assistance programme.
• Up to 2 days volunteering per year.
• Company funded social events.

In joining the Power T&D team, you are joining a strong function, where you can join us as the first step on a lengthy career, or simply join us be the best you can be in your role we will support you either way.

We have a BB Academy, which is a great resource to support you with your learning and development.

About Us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national, and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations, and distribution networks. From scoping, to design, construction and ongoing maintenance, our in‑house experts, flexible resources, and industry‑leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balf Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone can thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion.

We have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, initiative‑taking, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone.

We are a Gold Award holder in the Ministry of Defence “Employer Recognition Scheme” and actively encourage applications from Armed Forces personnel, veterans, and reservists.

As a Disability Confident Employer, we are committed to collaborating with people who have disabilities and long‑term health conditions to remove barriers for them.