Accounts Payable Assistant

Middlesbrough College Group; Tees Valley; On-site; GBP 23,000 - 28,000; Full time

Job summary

A leading educational institution in Tees Valley is seeking an Accounts Payable Assistant to support the finance team. The role involves processing supplier invoices, managing account queries, and administrative support. Candidates should have strong attention to detail, organizational skills, and finance-related experience, particularly with Microsoft Office. The position offers competitive pay and excellent perks including a subsidized health scheme, professional development opportunities, and additional benefits to support staff wellbeing.

Benefits

Subsidised health scheme

Free gym membership

24/7 counselling

Employee Assistance Programme

Professional Development training

Discounted gift cards

Qualifications

• Strong attention to detail for processing invoices.
• Experience in purchasing or finance-related roles.
• Ability to complete tasks to strict deadlines.

Responsibilities

• Process and accurately record supplier invoices.
• Provide information on non-pay budgets for budget holders.
• Aid in the completion of monthly supplier statement reconciliations.

Skills

Attention to detail

Organizational skills

Investigative abilities

Ability to prioritize workloads

Education

Grade 4/C or above in Maths and English

Tools

Microsoft Office

Job description

Job Title: Accounts Payable Assistant

Location: Middlesbrough College Main Campus, TS2 1AD

Department: Finance

Reporting to: Purchasing Team Leader

Salary: £23,555 - £27,604 per annum

Annual Leave: 30 days per annum plus bank holidays

Contractual hours: 37 hours per week

Basis: Full time, Permanent

Pension: NEST Pension

Join Our Team

We are seeking a Purchasing Support Assistant to join our Finance team. In this role, you will support the Purchasing Team with day-to-day operations, ensuring the efficient processing of purchase ledger invoices and the accurate raising of purchase orders. You will also be responsible for reconciling supplier statements, managing account queries and providing general administrative support across the College and its subsidiaries. The ideal candidate will have strong attention to detail, excellent organisational skills and experience in purchasing or finance-related roles, with proficiency in Microsoft Office applications.

What You’ll Be Doing

• Process and accurately record supplier invoices, matching to purchase orders, including the correct recording of VAT.
• Process and batch non purchase order invoices due for payment and circulate for authorisation in accordance with the College Financial Regulations.
• Provide information on non‑pay budgets when requested by budget holders.
• Be a point of contact for both internal and external purchasing and supplier queries.
• Aid in the processing and the accurate recording of purchase orders through the e‑Request electronic purchase ordering system, whilst ensuring budgetary control is maintained.
• Aid in the maintenance of goods/services received notification information and query outstanding invoices with colleagues to confirm delivery of goods/services.
• Aid in the completion of monthly supplier statement reconciliations to ensure accurate records are maintained.

What We’re Looking For

• Grade 4/C or above in Maths and English or equivalent.
• A commitment to undertake any mandatory training relevant to the role.
• A clear understanding of the purchasing function and investigative abilities.
• Ability to prioritise workloads and complete tasks to strict deadlines.
• Knowledge of the purchasing function and finance systems.

What’s in it for you?

• Health & Wellbeing – Subsidised health scheme, free gym membership, and 24/7 counselling for you and your family.
• Family‑Friendly Policies – We offer family‑friendly policies, flexible hours and support for all of life’s big moments.
• Employee Assistance Programme (EAP) – Confidential support for you and your family, including counselling, legal and financial advice, and wellbeing resources.
• Professional Development – Extensive training, mentoring and career progression opportunities.
• College Extras – Save money, feel great and go green with:
  • Up to 15% cashback at top retailers & restaurants
  • Discounted gift cards for big brands
  • Home & Tech upgrades via salary sacrifice
  • Cycle to Work scheme – Coming soon: EV Leasing
  • Pension Schemes – Teachers’, LGPS & NEST
  • Discounted car parking on site

To learn more about working at Middlesbrough College, please visit our Work For Us page.

For further details and to discuss the role in more detail, please contact Rachel Wykman, Purchasing Team Leader at [e-mail].

Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Ready to Make a Difference? Apply Early! We reserve the right to close this advert early if we can appoint to the vacancy before the advertised closing date. We therefore encourage applicants to submit their applications as soon as possible.

SAFEGUARDING

Middlesbrough College is committed to safeguarding and promoting the welfare of all our students, including children, young people and vulnerable adults. We expect all staff to share this commitment.

This role involves regulated activity and direct contact with children and young people. The successful candidate will be expected to uphold the highest standards of safeguarding practice.

We follow Safer Recruitment practices in line with the statutory guidance in Keeping Children Safe in Education. All successful applicants will be required to complete mandatory pre‑employment checks, including an enhanced DBS check, satisfactory references, an online search and proof of eligibility to work in the UK.

This post is exempt from the Rehabilitation of Offenders Act 1974. All convictions, cautions and bind‑overs, including those regarded as ‘spent’, must be declared, subject to the DBS filtering rules.

It is a criminal offence to apply for this post if you are barred from engaging in regulated activity with children.

Middlesbrough College is an equal opportunities employer and welcomes applications from all sections of the community.

Holiday Update

Our College will close for the festive break on Friday 19 December 2025 and reopen on Monday 5 January 2026. If you have applied for a role, thank you! We’ll review applications and get back to you in January.

Wishing you a happy holiday season!