Medical Secretary

NHS Forth Valley; City of Edinburgh; On-site; GBP 40,000 - 60,000; Full time

Job summary

A regional health service in Scotland is seeking a dedicated professional to provide comprehensive medical secretarial and administrative support to clinicians. The role involves managing waiting lists and ensuring compliance with patient waiting times. We are committed to equality and diversity and encourage applications from all backgrounds. A permanent position with a supportive environment for disabled candidates is offered, along with a competitive salary and opportunities for development.

Qualifications

• Comprehensive medical secretarial and administrative service experience.
• Ability to manage allocated waiting lists effectively.
• Experience in collaborating with clinical colleagues to ensure compliance with waiting times.

Responsibilities

• Provide a medical secretarial service to clinicians and the team.
• Manage the day-to-day operations of allocated waiting lists.
• Support in the delivery of agreed waiting times for patients.

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To provide comprehensive medical secretarial and administrative service to clinicians and other members of the multi professional teams contributing to the efficient day to day running of the service.

Responsible for the day-to-day management of allocated waiting lists.

Contribute and support the Radiology directorate in the delivery of agreed waiting times. Monitor and effect changes to the appointment times / systems to ensure all patients achieve their agreed waiting times. Collaborate with Clinical colleagues to ensure compliance with agreed waiting times.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a 'regulated role', your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes .

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact Stuart Todd on 0131 242 3757 or at [e-mail]

As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.

Reference: 236504

Contract Type: Permanent

Posted On: 14 Jan 2026

Closing Date: 28/01/2026

How To Apply: https://apply.jobs.scot.nhs.uk/./displayjob.aspx?jobid=236903&source=JobtrainRss