Workplace Coordinator

Softcat plc.; Newcastle upon Tyne; On-site; GBP 20,000 - 30,000; Part time

Job summary

A UK-based technology company is seeking a part-time Workplace Coordinator in Newcastle upon Tyne. In this role, you will be the first point of contact, manage office operations, and support event delivery. The ideal candidate should be highly organized, possess excellent communication skills, and be proficient in Microsoft Office. Flexible working hours are available to accommodate personal commitments.

Qualifications

• Ability to handle incoming calls and provide excellent customer service.
• Experience in maintaining meeting room bookings and managing office supplies.
• Knowledge of health and safety procedures.

Responsibilities

• Act as the first point of contact for all workplace matters.
• Oversee building systems and manage contractors on-site.
• Support delivery of employee-focused events.

Skills

Excellent communication skills

Highly organised

Proficient use of Microsoft Office applications

Job description

Softcat | Newcastle Upon Tyne, England, United Kingdom

Workplace Coordinator (Part-time – 3 days per week)

This part-time role is based in our Newcastle office. As the Workplace Coordinator, you will be a cultural ambassador, welcoming visitors and employees, ensuring the office runs smoothly, and supporting workplace operations.

Key Responsibilities

• Act as the first point of contact for all workplace matters, handling incoming calls and providing excellent customer service.
• Maintain a busy diary of internal meeting room bookings, company vehicle bookings, and arrange collection/distribution of mail and ad hoc courier requests.
• Order consumables and manage stock‑taking of branch supplies.
• Collaborate with internal teams and external providers to support facilities operations and meet business needs.
• Oversee building systems such as HVAC, plumbing, and electrical, ensuring they are operational and maintained to best practice standards.
• Manage contractors on‑site, deliver planned preventative maintenance, and handle ad‑hoc requests and office inspections.
• Maintain compliance with health and safety procedures, including fire safety, signage, first aid, and manual handling.
• Support the delivery of engaging, employee‑focused events in partnership with various departments and workplace teams.

Desired Skills & Qualifications

• Excellent communication skills, both oral and written.
• Highly organised and resourceful.
• Proficient use of Microsoft Office applications.

Work Arrangement

Work flexible hours – flex times you start and finish during the day, and flexibility around school pick‑ups and drop‑offs.

Wherever you work, you will experience freedom and autonomy to realise your potential, supported by a team that celebrates individuality, encourages different perspectives, and embraces every background.

If you have a disability or neurodiversity, we can provide support or adjustments you may need throughout our recruitment process. Any information you share will be treated in confidence. Learn more about our commitments to diversity and inclusion on our website.

We do not prohibit the use of AI in the application process, but we encourage authenticity and want you to showcase your true self.