Workforce Administration Specialist

Iron Mountain Inc.; Livingston; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global storage solutions provider is seeking a Workforce Administration Specialist in Livingston, Scotland. This role focuses on managing employee data compliance with regulations and supporting HR functions. The ideal candidate will have significant HR administrative experience and strong communication skills in English. Competitive compensation and benefits are provided, alongside opportunities for professional growth.

Benefits

Competitive compensation

Comprehensive Total Rewards

Professional development opportunities

Qualifications

• Experience in an HR administrative, data entry, or similar support role.
• Strong knowledge of HR Information Systems and case management tools.
• Proven attention to detail and accuracy in data entry.

Responsibilities

• Manage employee data and documentation accurately and efficiently.
• Collaborate with HR teams to support employee lifecycle events.
• Ensure compliance with local labor laws and prepare HR reports.

Skills

HR administrative experience

Knowledge of HR Information Systems

Attention to detail

Full professional proficiency in English

Tools

Workday

ServiceNow

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Job Title: Workforce Administration Specialist

Location: Scotland, UK (commutable to Livingston)

Employment Type: 12 month fixed term contract

Job Summary

Iron Mountain is seeking a motivated Workforce Administration Specialist to join our Human Resources (HR) Operations team. In this role, you will be responsible for the accurate, compliant, and efficient management of employee data and documentation, ensuring adherence to local governmental requirements and global data standards.

The Workforce Administration (WFA) team is fundamental to HR operations, focusing on supporting our employees, enabling HR functions, and maintaining consistent global data standards throughout the employee lifecycle.

Full professional proficiency in English is a requirement of this position.

What You'll Do

In this role, you will:

• Develop and maintain local employee documentation and physical files (including ownership of local termination cases) to ensure accuracy, completeness, and adherence to company policies and data privacy regulations.
• Collaborate with internal HR teams and the external HR outsourcing partner to support routine and complex employee lifecycle events and benefits administration, providing necessary local records and resolving administration queries.
• Ensure compliance with all local labor laws and governmental requirements by supporting the preparation and submission of mandated HR reports and data within established deadlines.

What You'll Bring

The ideal candidate will have:

• Experience in an HR administrative, data entry, or similar support role.
• Strong knowledge of HR Information Systems (HRIS) such as Workday, and case management tools like ServiceNow, coupled with a basic understanding of HR administrative processes.
• Proven ability in maintaining strong attention to detail and accuracy in data entry and record‑keeping, handling confidential information with discretion.
• Full professional proficiency in English to effectively manage documentation and communications across the regions.

What We Offer (Benefits)

• Competitive compensation and benefits aligned with the experience.
• Comprehensive Total Rewards to support your career and wellbeing.
• Opportunities for professional development and growth.

If you are a detail-oriented and motivated HR professional ready to make a key contribution to our HR operations in the UK, Ireland and Nordics apply now to join the Iron Mountain team!

Category: Human Resources

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition: J0095508