Ward Admin Assistant (JE)

Nhsscotland; Dundee; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare provider in Scotland is seeking a Ward Administrative Assistant to provide comprehensive administrative and clerical support to clinical teams. Responsibilities include managing leave records, creating databases, and delivering high-quality administrative support. The ideal candidate should possess excellent keyboard skills, proficiency in Microsoft Office, and prior administrative experience. This is a permanent position with flexible working options available. Applicants must have eligibility to work in the UK.

Benefits

Flexible working

Family-friendly policies

Support for disabled candidates

Qualifications

• Previous administrative experience is required.
• Knowledge and experience of a hospital environment is essential.
• Familiarity with NHS systems and processes preferred.

Responsibilities

• Deliver high-quality administrative support.
• Manage annual leave records and update electronic systems.
• Create and maintain electronic databases.

Skills

Excellent keyboard skills

Proficiency in Microsoft Office

Strong numeracy skills

Communication skills

Ability to work independently

Knowledge of confidentiality and GDPR

Education

Educated to Standard Grade level

RSA/SCOTVEC qualification or equivalent

Job description

An exciting opportunity has arisen to join our Acute Services Medical Directorate as a Ward Administrative Assistant, providing comprehensive administrative and clerical support to our Senior Charge Nurses and their teams.

Responsibilities

• Delivering high-quality administrative support
• Managing annual leave records & calculations and updating relevant electronic systems with rota and absence information. Working with both decimal and time-based formats for accurate recording
• Creating/maintaining electronic databases or other tracking systems, e.g. to monitor attendance or keep accurate records
• Educated to Standard Grade level
• RSA/SCOTVEC qualification or equivalent, or relevant previous experience
• Excellent keyboard skills and proficiency in Microsoft Office
• Previous administrative experience
• Knowledge of confidentiality, GDPR, and safe handling of information
• Ability to work independently and as part of a team with minimal supervision
• Strong numeracy, communication, and English language skills
• Knowledge and experience of a hospital environment
• Familiarity with NHS systems and processes (training will be provided)

If you are highly organised, detail-oriented, and passionate about supporting clinical teams, we would love to hear from you.

Informal Enquiries: Kerry Thomson Admin & Secretarial Services Manager, Acute Services Medical Directorate TEL: [phone] extension 21386

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or going rate. Further information on these criteria can be foundhere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Reference: 234154

Contract Type: Permanent

Closing Date: 24/12/2025

How To Apply: https://apply.jobs.scot.nhs.uk/./displayjob.aspx?jobid=234554&source=JobtrainRss