Secretarial Assistant

Seelenfluss; Sheffield; On-site; GBP 24,000 - 25,000; Part time

Job summary

A leading NHS Trust in Sheffield is seeking a part-time Secretarial Assistant to provide high-quality clinical typing and administrative support. The ideal candidate will possess excellent audio-typing, communication, and time management skills. Responsibilities include managing clinic letters, appointments, and database tasks. This role offers a competitive salary of £24,465 per annum pro rata and a commitment to valuing dedication and eagerness to learn.

Qualifications

• Educated to GCSE standard including Grade C in English or equivalent skills.
• Experience of audio-typing in a secretarial role.
• Good standard of accuracy with attention to detail.

Responsibilities

• Type clinical letters, correspondence, and admin tasks.
• Manage patient appointments and waiting lists.
• Communicate with secretaries and consultants.

Skills

Audio-typing

Time management

Verbal communication

Written communication

Attention to detail

Education

GCSE standard including Grade C in English

RSA II typing or equivalent typing experience

Tools

NHS software systems

Microsoft Word

Job description

Job Opportunity: Secretarial Assistant

We are looking for someone to provide high-quality clinical typing and administrative support to specialty teams across the Trust. You'll work with the Secretarial Team Leader and clinical staff to ensure smooth operations and patient care.

Job Summary

No NHS experience? No problem! While we can teach medical terminology, we value your willingness to learn, dedicated attitude, and commitment to our Trust CARE values.

Main Duties of the Job

• Type clinical letters, correspondence, and admin tasks from notes or dictation.
• Ensure clinic letters are sent out on time and to the required standards.
• Communicate with secretaries and consultants to meet 18‑week targets.
• Manage patient appointments, waiting lists, and tests, escalating issues when needed.
• Update RTT information and help with database management.
• Handle office tasks such as photocopying, filing, and managing post.
• Provide phone support to parents and escalates complex issues.

About Us

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to work, and Leaders in Children’s Health. We work with local, regional, and national partners to provide physical and mental healthcare across acute and community settings.

We are a friendly, welcoming, and motivated NHS Trust guided by our CARE values—Compassion, Accountability, Respect, and Excellence. Our nearly 4,000 colleagues live these values to provide kind, compassionate care that makes patients and their families feel safe and at home.

As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation, improving patient and colleague experiences, and focusing on our community and population health.

Details

• Date posted: 26 November 2025
• Pay scheme: Agenda for change
• Band: Band 2
• Salary: £24,465 per annum pro rata
• Contract: Permanent
• Working pattern: Part‑time
• Reference number: 425‑24‑6886975‑C
• Job location: Ryegate Children’s Centre, Tapton Crescent Road, Sheffield, S10 5DD

Job Responsibilities

For more information on the main responsibilities for this post, please refer to the Job Description and Person Specification. Sheffield Children’s uplifts pay to meet the Real Living Wage (£12.60 per hour).

Diversity Statement

At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, welcoming people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

We review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Team.

Person Specification

Essential

• Qualifications and Training: Educated to GCSE standard including Grade C in English or equivalent skills in written English (SPAG, Spelling, Punctuation, Grammar).
• RSA II typing or equivalent typing experience.
• Experience of audio‑typing in a secretarial role.
• Experience of working in a customer‑focused environment.
• Experience with different computer software (e.g. email, internet).
• Word‑processing and audio‑typing skills.
• Good time‑management skills with the ability to prioritise work according to deadlines.
• Able to work as part of a team and under own initiative.
• Good verbal and written communication skills with team/clients/relatives using tact when required.
• High standard of accuracy.
• Ability to establish and maintain effective working relationships.
• Ability to deal with conflict.
• Adaptable to change.
• Attention to detail and accuracy.

Desirable

• RSA III or equivalent qualification or equivalent experience.
• NVQ2 in Business administration or equivalent.
• Previous medical secretarial experience.
• Experience with NHS software systems.
• Experience of working with confidential material.
• Knowledge of medical terminology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for Disclosure to the Disclosure and Barring Service (formerly CRB) to check for previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For more information visit the UK Visas and Immigration website.

Employer Details

Sheffield Children’s NHS Foundation Trust
Ryegate Children’s Centre
Tapton Crescent Road, Sheffield, S10 5DD
Website: https://www.sheffieldchildrens.nhs.uk/