Secretarial Admin Assistant - ENT

Esht; Eastbourne; On-site; GBP 24,000 - 30,000; Part time

Job summary

A leading healthcare provider in East Sussex is hiring a part-time Administrative Assistant to support the ENT clinical secretarial team. This role requires a good work ethic, a passion for teamwork, and a willingness to learn. Applicants should have administrative experience and essential skills in IT and communication. This role offers flexible working patterns and various staff benefits, making it an excellent opportunity for those looking to contribute to healthcare services in the community.

Benefits

Paid annual leave

Contributory pension scheme

Flexible working patterns

Qualifications

• Previous administrative or secretarial experience in a busy environment.
• Experience with record keeping and filing systems.
• Familiarity with medical terminology is preferred.

Responsibilities

• Assist the ENT clinical secretarial team with admin tasks.
• Handle letter processing and scanning.
• Support clinicians and patients with outstanding service.

Skills

Good interpersonal skills

Verbal and written communication skills

IT literacy

Teamwork

Education

GCSE level A-C including English and Maths

NVQ2 administration or equivalent

ECDL or alternative recognised IT qualification

Tools

Patient record systems

Various software packages

Job description

Main area ENT Grade NHS AfC: Band 2 Contract Fixed term: 12 months (Up to 12 months) Hours Part time - 26 hours per week (Monday to Friday) Job ref 374-ED1059

Site Conquest Hospital Town St Leonards on Sea Salary £24,465 per annum, pro rata Salary period Yearly Closing 30/12/2025 23:59

We are proud to provide ‘Outstanding’ care and be a great place to work.

East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.

We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex.

Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.

The Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.

Job overview

We are recruiting!

Are you:

· Motivated to support the NHS?

Do you have:

· A good work ethic?

· A passion to support your team?

· A willingness to learn and develop your skills?

As an administrative assistant you will play a vital role in supporting the ENT clinical secretarial team to provide outstanding service to clinicians and patients. If you enjoy working in a fast paced environment and wish to be part of a team striving to make a difference and have the opportunity to develop your skills and you can answer “yes” to the above then we want to hear from you.

Main duties of the job

The successful candidate will undertake letter processing, scanning and general admin duties.

It is essential that you are able to demonstrate good interpersonal, verbal and written skills and have a "can do" attitude. You will have a good level of IT literacy as you will be using multiple software packages.

Potential applicants should ensure they evidence the skills listed above in their application.

In return we offer our employees:

· Training & development including paid apprenticeships leading to valuable qualifications

· Career progression opportunities

· 27 days paid annual leave plus bank holidays rising to 33 days with continued service

· Contributory pension scheme

· Flexible working patterns

The Trust is an equal opportunities employer and believes in treating everyone with dignity and respect. We encourage applications from all sectors of the community. We are committed to the health and wellbeing of our staff and we have a number of initiatives w h i c h promote our supportive and inclusive approach to staff health and wellbeing, career development and benefits.

Working for our organisation

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete your applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Detailed job description and main responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person specification

Qualifications

• GCSE level A-C including English and Maths
• NVQ2 administration / data processing or equivalent level of knowledge and skills
• Typing / text processing/ data entry skills to RSAII or equivalent
• ECDL or alternative recognised IT Qualification

Experience

• Evidence of previous admin or secretarial experience in a busy environment.
• Record keeping and filing systems
• Prioritisation of workload
• Use of patient record systems

Experience

• Good written and verbal communication skills
• Able to work on own initiative within guidelines
• Familiarity with medical terminology

Patients come first at East Sussex Healthcare NHS Trust.

Our vision is to be:

• The healthcare provider of first choice for the people of East Sussex.

Our mission is to:

• Deliver better health outcomes and an excellent experience for everyone we provide with healthcare services.

Our strategic objectives are to:

• Improve quality and clinical outcomes by ensuring that safe patient care is our highest priority.
• Play a leading role in local partnerships to meet the needs of our local population and improve and enhance patients’ experiences.
• Use our resources efficiently and effectively for the benefit of our patients and their care to ensure our services are clinically, operationally and financially sustainable.

Our aims are that all services delivered by the Trust are:

• Safe
• Effective
• Caring
• Responsive and
• Well led

Employer certification / accreditation badges

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.