Sales Ledger Administrator

Cambridge Maintenance Services Ltd; Bristol; On-site; GBP 25,000 - 30,000; Full time

Job summary

A nationwide supplier of building services maintenance is seeking a Sales Ledger Administrator in Bristol. The role includes producing sales invoices, managing sales ledger data, and resolving invoice queries. Ideal candidates should be detail-oriented, have strong communication skills, and be proficient with Exchequer and Sage 200 systems. The position offers a structured workweek and benefits like holiday allowance and private healthcare.

Benefits

Holiday Allowance

Sickness Scheme

Pension enrolment after 3 months service

Aviva Private Healthcare

Qualifications

• Strong written and verbal communication skills are essential.
• Must be able to work independently as well as part of a team.
• Attention to detail and organizational skills are crucial.
• Must meet strict deadlines while managing time effectively.
• Must be able to make confident decisions methodically.
• Adaptability to new systems and software is important.
• Proficiency in Microsoft Office is required.

Responsibilities

• Produce sales invoices using Exchequer and assist with the transition to Sage 200.
• Manage and resolve queries related to sales invoices.
• Ensure timely invoicing for a specific group of sites.
• Input and maintain accurate sales ledger data.
• Support month‑end procedures and achieve monthly targets.
• Chase contractor and supplier invoices.

Skills

Strong written and verbal communication skills

Effective team player

Highly attentive to detail

Excellent time management skills

Confident decision-maker

Ability to adapt quickly to new software

Good working knowledge of Microsoft Office

Education

AAT Level 2

Tools

Sage 200

MRI

Exchequer

Job description

Join to apply for the Sales Ledger Administrator role at Cambridge Maintenance Services.

About Cambridge Maintenance Services

Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience in delivering building services maintenance to the corporate, healthcare, education, retail, transport and manufacturing sectors. It also ensures optimum energy efficiency for every property portfolio it manages. We are experts in delivering compliant, safe, and efficient workplaces. Our nationwide building services maintenance solutions span the corporate, healthcare, education, retail, transport, and manufacturing sectors. Using advanced technology and data, we provide cutting‑edge maintenance services that are trusted by major managing agents and independent clients alike. As a multi‑award‑winning business, our local teams are dedicated to providing personalised FM services that meet your specific needs.

Job Title: Sales Ledger Administrator

Duties will include producing sales invoices using our current accounts package, Exchequer, and assisting with the transition to the Sage 200 accounts system. The role involves managing and resolving queries related to sales invoices and taking responsibility for a specific group of sites to ensure all invoicing is completed by month‑end deadlines. The ideal candidate will be goal‑driven, meeting monthly targets while maintaining accuracy and attention to detail. You will work across various client portals, each with different site and invoicing requirements. Handle general administrative tasks such as responding to emails, answering phone calls, and supporting the wider team.

Key Responsibilities

• Input and maintain accurate sales ledger data, including processing sales invoices and credit notes.
• Set up new clients in Exchequer and the Work Order Manager, including tariff and JC code configuration.
• Carry out general day‑to‑day accounts tasks, responding to emails and phone calls promptly.
• Liaise with customers, management, and other departments to resolve queries and issues efficiently.
• Support month‑end procedures and work towards achieving monthly targets.
• Chase contractor and supplier invoices, checking quoted jobs and engineers labour for discrepancies.
• Provide assistance to colleagues during periods of holiday or sickness to ensure continuity of service.

Location

St Ives, Cambridgeshire

Hours of Work

8.30 am – 5 pm Monday – Friday (37.5 hours per week)

Essential Skills & Qualifications

• Strong written and verbal communication skills.
• Effective team player with the ability to work independently when required.
• Highly attentive to detail with a diligent and organised approach to work.
• Excellent time management skills and the ability to meet strict deadlines.
• Confident decision‑maker who approaches tasks methodically and with initiative.
• Able to adapt quickly to new software and system implementations.
• Good working knowledge of Microsoft Office, particularly Excel.
• Committed, hardworking, and reliable with a positive and professional attitude.

Desired Skills & Qualifications

• Sage 200 experience
• MRI experience
• Exchequer experience
• AAT Level 2
• Sales Ledger experience

What we offer

• Holiday Allowance
• Sickness Scheme
• Pension enrolment after 3 months service
• Aviva Private Healthcare