Resource Scheduler

Diligenta Limited; Stirling; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent administration service provider in Stirling seeks a Resource Scheduler to optimize staff schedules using various workforce management tools. You will ensure schedules meet operational demands and performance goals. Candidates should have 3 to 4 years of relevant experience, familiarity with forecasting tools, and knowledge in telephony operations. This role offers multiple benefits including bonuses and professional development paths within the company.

Benefits

33 days holiday

Annual discretionary bonus scheme

Career development opportunities

Access to Perks at Work

Cycle to Work Scheme

Comprehensive wellbeing programme

Company pension scheme

Group Life Assurance

Qualifications

• 3 to 4 years’ relevant work experience.
• Skilled in forecasting tools like ARIMA, Exponential Smoothing, and Erlang C.

Responsibilities

• Plan and schedule staff activities to maintain service levels.
• Optimize staff schedules based on demand and operational needs.
• Build and improve staff scheduling systems.

Skills

Scheduling using WFM tools

Forecasting tools knowledge

Telephony / Ops infrastructure knowledge

Tools

Verint

NICE

Genesys

Active OPS

Job description

Resource Scheduler

Who are Diligenta?

Diligenta's vision is to be acknowledged as Best in-class Platform based Life and Pensions Administration Service provider. Customer service is at the heart of everything we do, and our aim is to transform our clients' operations. A business that has been described as ‘home’ by existing employees, we drive a culture that is founded on positive change and development.

Summary of the role

An exciting opportunity has arisen for a Resource Scheduler to join the Enterprise MI, Planning & Insights function at Diligenta. In this role, you will play a key part in creating, maintaining and optimizing staff schedules using workforce management tools (Specifically – Verint, NICE/Genesys, Active OPS or relevant WFM tool). This role ensures that schedules align with forecasts and real‑time operational needs. You will also optimise WFM scheduling to achieve organisational performance objectives, developing tools/techniques/UDA/technology ensuring full use of system is exploited and contractual SLA are met and benefited from the solution.

What you’ll be doing

• Scheduling of staff using Work Force Management Tools – either using Verint, Nice, Genesys & Active OPS or other WFM tools.
• Planning and scheduling activities (training/coaching etc.,) and absences (Holidays/Flex etc.,) to maintain consistent service level delivery across the day at the same time as meeting the operational requirements of the departments.
• Recommending overall allocation of off phone activity in partnership with line and senior managers utilising performance and shrinkage analysis.
• Completing accurate manpower planning/forecasting models ensuring that the business has a comprehensive understanding of demand.
• Resource Planning at 15-30mins interval (where applicable) evidencing optimization, efficiency and in line with demand / SLA agreement.
• Building, analysing and improving staff schedules in line with our business requirements ensuring problems are identified and resolved promptly and service levels are delivered.
• Notifying operations leaders of predicted service shortfalls by monitoring expected and current service levels and recommending solutions.
• Maintaining the work force management database to ensure staff resource is fully utilised by creating and refining the parameters set within the data base to deliver maximum scheduling efficiency.
• Providing analysis, support and reporting to the operations manager of utilization of workforce management activity in conjunction with strategic direction for Contact Centre.
• Recommending overall allocation of off phone activity in partnership with line and senior managers utilising performance and shrinkage analysis.

What we’re looking for

• 3 to 4 years’ relevant work experience.
• Skilled in Forecasting tools such as ARIMA, Exponential Smoothing & Time Series, Erlang C.
• Knowledge in Telephony / Ops infra.

Benefits

• 33 days including Bank Holidays.
• Eligibility for an annual discretionary bonus scheme.
• Personal and career development opportunities to progress your aspirations within the company as well as through our global parent company (Tata Consultancy Services).
• Access to Perks at Work (an online discounted shopping platform) saving you money on a wide range of goods and services, including your weekly food shop, holidays and electrical goods.
• Cycle to Work Scheme & Interest free Season Ticket loans.
• A companywide Wellbeing programme, including an Employee Assistance Programme and other benefits/resources to support your mental/physical and financial wellbeing.
• A comprehensive set of Moments that Matter policies, such as Carer’s Leave, Foster Leave and Retirement Leave.
• A contributory company pension scheme where we match your contributions up to 6%, Group Life Assurance ('Death in Service') & Group Income Protection.
• Apply to find out about our other benefits.

If you need any help or adjustments for any stage within the recruitment process due to health, disability, or any other reason, please let us know.

Ready to take the next step in your career? Apply today and become part of our innovative team!

Apply for this role:

Do you hold valid Right to Work in the UK? Yes No

Do you have any convictions or conditional cautions which are currently unspent under the Rehabilitation of Offenders Act 1974 (including traffic offences)? Yes No

Are you or have you been the subject of any Voluntary Arrangements (IVAs), County Court Judgments (CCJs), Bankruptcy, or any other formal credit related proceedings which have or have not been satisfied? Yes No

Have you been referred for this position by Diligenta Employee? Yes No

Have you previously worked for Tata Consultancy Services (TCS)? Yes No

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