Records Management Senior Advisor

The Training Brokers Ltd; Greater London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A UK regulatory body is seeking a Records Management Senior Adviser to ensure compliance with statutory obligations for records management. This role involves developing practices, providing training, and overseeing records lifecycle management, primarily using SharePoint. Ideal candidates have a solid background in records management, knowledge of relevant legislation, and strong organizational skills. Flexible working options and professional development opportunities are offered, contributing to the integrity of democratic processes.

Benefits

Flexible working and hybrid model

28 rising to 30 days annual leave + bank holidays

Civil Service pension scheme

Study support for professional qualifications

Ongoing learning and development opportunities

Ride2Work, eye care vouchers and more

Qualifications

• Strong background in records and information management ideally in the public sector.
• Experience using Microsoft SharePoint/Office 365.
• Knowledge of legislation such as the Public Records Act and FOI Act.

Responsibilities

• Ensure compliance with information legislation and records management principles.
• Develop and improve records management practices across the organization.
• Provide training to staff on records management.

Skills

Records Management

Knowledge of Public Records Act

Experience with SharePoint/Office 365

Organizational skills

Communication skills

Education

Relevant qualification in Records/Information Management

Tools

SharePoint

Microsoft Office 365

Job description

About the Electoral Commission

The Electoral Commission is the UK’s independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process.

As we enter a bold new chapter under our five-year Corporate Plan, we are increasing our workforce and transforming how we plan and deliver core services. This post plays a central role in that journey.

About the role

As a Records Management Senior Adviser, you will play a key role in ensuring the Commission meets its statutory obligations for records and information management. Working closely with the Records Lead, you will develop and improve records management practices across the organisation, provide training to staff, and ensure compliance with legislation such as the Public Records Act, Legal Deposit Libraries Act, and UK GDPR.

Key responsibilities include:

• Provide guidance and training on compliance with information legislation and records management principles.
• Assist with appraisal and transfer of records to the National Archives and other places of deposit.
• Oversee annual destruction of records outside the Public Records Act scope.
• Ensure compliance with statutory publication duties and legal deposit requirements.
• Support teams in managing electronic information lifecycle in SharePoint and other systems.
• Help maintain the Information Asset Register and Records Management policies.

About the team

You’ll join the Digital Information, Technology and Facilities team, working in a collaborative environment that values innovation and continuous improvement. The team is committed to helping the Commission meet its legal obligations while supporting staff to manage records effectively

Who we’re looking for

This role would suit someone with a strong background in records and information management, ideally in the public sector, and experience using Microsoft SharePoint/Office 365.

Essential skills and experience:

• Relevant qualification or equivalent experience in Records/Information Management.
• Experience in records management and document lifecycle processes.
• Knowledge of legislation such as the Public Records Act, Legal Deposit Library Act, and FOI Act.
• Strong organisational skills and attention to detail.
• Ability to work independently and collaboratively.
• Excellent written communication skills and ability to explain technical issues to non-technical users.

Why work for us?

You’ll gain exposure to high-profile projects, develop your expertise in records management, and contribute to the integrity of the democratic process.

We offer a strong total reward package, including:

• Flexible working and hybrid model (40% office minimum)
• 28 rising to 30 days annual leave + bank holidays
• Civil Service pension scheme (28.97% employer contribution)
• Study support for professional qualifications
• Ongoing learning and development opportunities
• Ride2Work, eye care vouchers and more

How to apply

We are committed to fair and inclusive recruitment. To help reduce unconscious bias and ensure all applicants are assessed solely on their skills, knowledge and experience, we use an anonymous recruitment process.

When applying, please provide an anonymised CV which omits your protected characteristics and any personally identifiable information:

Do not include:

• Your name, address, phone number, email or other contact details
• Your date of birth or age
• Gender, ethnicity, nationality or other personal identifiers
• A photo of yourself
• Remove educational dates as these are a clear indication of your age
• There is no requirement to include your primary education details.

Do include:

• Your employment history including employers and dates of employment
• Explanation for gaps in your history
• Your duties, responsibilities and achievements

If your CV contains personal details (such as your name or contact information), we will be unable to consider your application. Please double-check your documents before submitting, including the file name you use to save and upload your CV.

Supporting disabled applicants

The Electoral Commission is proud to be a Level 2 Disability Confident Employer. As part of this commitment, we aim to prioritise interviews for disabled applicants who meet the essential criteria listed in the job description.

There may, however, be occasions where it is not practicable or appropriate to interview all disabled applicants who meet the essential criteria. For example, during periods of exceptionally high application volumes or seasonal recruitment activity, the Commission may need to limit the overall number of interviews offered to both disabled and non-disabled applicants.

If you have a disability and would like to be considered under this commitment, please indicate this when you apply. We also welcome requests for reasonable adjustments at any stage of the recruitment process or within the workplace.

Key dates

• Application deadline: Sunday 25th January 2026 (23:59)
• Interviews (1st stage): Week commencing 2nd February 2026
• Interviews (2nd stage): Week commencing TBC
• Anticipated start date: TBC

Applicants applying for a London-based role should expect to attend interviews in person. For applicants in devolved nations, interviews may be conducted virtually via Microsoft Teams.