Read more & Apply for Estates Maintenance Coordinator

Cloud Online Recruitment; Leeds; On-site; GBP 29,000; Full time

Job summary

A prominent recruitment agency is seeking an Estates Maintenance Coordinator to oversee the maintenance operations at a national museum in Leeds. You'll coordinate with contractors, manage maintenance schedules, and ensure compliance with health and safety regulations. The ideal candidate will bring relevant qualifications in facilities management and experience in contractor performance monitoring. The role also offers various benefits, including a pension scheme and holiday entitlements.

Benefits

Access to the Bike2Work scheme

27.5 days holiday plus Bank Holidays

10% off food in on-site café

Qualifications

• Experience in coordinating maintenance or facilities services.
• Understanding of maintenance service reports and scheduled maintenance.
• Experience in contractor management and performance monitoring.

Responsibilities

• Coordinate planned preventative maintenance by external contractors.
• Manage online PPM schedule and tracker for services.
• Upload and maintain compliance documentation in estates systems.

Skills

Excellent communication skills

Team player

Resource planning

Education

Industry-related technical qualification

Relevant qualification in Administration

Project management

Job description

RA05122025 - Estates Maintenance Coordinator

Posted: 05/12/2025 10:54 | Salary: £28,114 | Location: Leeds | Level: Administration | Deadline: 21/12/2025 23:59 | Hours: 36 | Benefits: Pension Scheme | Job Type: Permanent

Estates Maintenance Coordinator

Salary: £28,114

The Royal Armouries is the national museum of arms and armour and one of the most important collections of its type in the world, housed at its headquarters and flagship museum in Leeds, its historic home at the Tower of London, and the Victorian Fort Nelson in Hampshire.

The ideal candidate will have a genuine passion for upholding the standards and reputation of a national museum and supporting other functions in delivering an exceptional visitor experience.

The candidate will be responsible for and coordinate planned preventative maintenance undertaken by external contractors. To assess, approve and ensure the rectification of any faults or repairs identified as part of contract maintenance or call out repairs, including ordering required materials and ensure timely delivery for scheduled works.

You will work closely with approved contractors and the Maintenance Manager, as you prioritise, plan, and ensure services are delivered in a timely and efficient manner, ensuring value for money whilst maintaining statutory and quality standards.

You will manage our online PPM schedule and tracker to ensure a safe and compliant service across all plant and equipment working within health and safety legislation.

In addition, you will be responsible for uploading and maintaining compliance documentation in estates systems, maintaining up-to-date records of contractor certifications, insurance, and risk assessments.

You will also work in partnership with the procurement and finance department to ensure best value and processes are achieved and followed for the Royal Armouries.

To work with the Head of Estates and Facilities in delivering minor works projects.

and schedule and support regular contractor review meetings to assess performance, compliance, and service delivery.

This position is a permanent contract, working full time, 36.0 hours per week, 5 days out of 7. Weekend, Bank Holiday and evening working will occasionally be required, as will some travel.

Benefits

• Access to the Bike2Work scheme
• Access to EAP Employee Assistance Program
• 27.5 days holiday plus Bank Holidays
• Access to on-site staff car parking
• 25% off staff shop
• 10% off food in on-site café plus discounted drinks and meals for staff
• Pension scheme max employer contribution is 9%
• Applications for assistance with relocation costs will be considered

How to Apply

To apply please visit https://www.cloudonlinerecruitment.co.uk/royalarmouries

Please note you will need to download an application form as directed and upload it via our recruitment system in the space provided. We cannot accept CVs in place of an application form.

Closing date: 21.12.2025

If you do not hear back from us within 2 weeks of the closing date, please assume that you have not been shortlisted.

Additional Information

Successful applicants must have the relevant right to work documentation in place.

A Police Check/ Disclosure will be requested in the event of a successful application. Please refer to the job description for the level of check required. A criminal record would not necessarily be a bar to employment.

Due to the volume of applications, we received we are not able to respond to everyone individually. If you do not hear back from us within 4 weeks of the closing date, please assume that you have been unsuccessful on this occasion.

Person Specification

Job Title: Building Services Coordinator

Department: Operational and Facilities

E = Essential for applicants to meet relevant standard.

D = Desirable for applicants to meet the relevant standard.

Selection Criteria.

CRITERIA

STANDARD

E/D

EVIDENCE

Qualifications

An Industry-related technical qualification in a mechanical or electrical related discipline

Relevant qualification in Administration, Facilities Management, or a related field

Project management

IOSHH/NEBOSH

D

D

D

Application / Interview

Application

Application

Work & Experience

Experience in coordinating maintenance or facilities services

Understanding of maintenance service reports, and scheduled maintenance

Experience in contractor management and performance monitoring

Previous recent experience in a customer-facing environment

Experience of Procurement and finance processes

E

E

E

D

E

Application

Application

Application

Application

Application

Skills

Confident when providing information / guidance

To be able to communicate with members of the team

Ability to plan and allocate resources

E

E

E

Application

Assessment / Interview

Assessment / Interview

Knowledge

CosHH

Knowledge of health and safety and compliance regulations

Data Protection legislation

D

E

D

Interview

Interview

Interview

Aptitudes

A team player with excellent communication and interpersonal skills

Flexible and self-motivating

Be able to work flexibly

including outside of normal working hours as required

Able to demonstrate the Royal Armouries behaviors

Encourage teams to work more efficiently

E

E

E

E

E

Interview / Assessment

Interview

Application

Interview

Interview