Purchasing Administrator

Katie Loxton Ltd; United Kingdom; Hybrid; GBP 26,000; Full time

Job summary

A family-run entrepreneurial company in the UK is looking for an entry-level Purchasing Administrator, responsible for managing purchase orders and inventory. This role requires excellent organizational skills, confidence in Excel, and offers full training in a busy environment. You will coordinate with suppliers, ensure accurate records, and reconcile reports. The position includes a competitive salary, generous holiday allowance, and a friendly workplace culture. This is a great opportunity for proactive individuals eager to learn and develop.

Benefits

Salary of circa £25,500 FTE

33 days holiday including bank holidays

Generous staff discount across brands

Opportunities for personal development

Innovative and friendly workplace

Qualifications

• Experience in a similar administrative role.
• Excellent organisation skills.
• Good communication skills within department and with external partners.

Responsibilities

• Checking and reconciling daily inventory and purchasing reports.
• Creating and placing purchase orders with suppliers.
• Coordinating with suppliers to communicate requirements.
• Managing inbound goods and ensuring correct documentation.
• Controlling stock by conducting counts and submitting proposals.
• Maintaining accurate supplier records in the ERP system.
• Monitoring supplier performance and escalating issues.
• Producing purchasing reports and analysis.

Skills

Excellent organisation skills

Good communication skills

Self-driven can-do attitude

Confident using Excel

Education

Experience in a similar administrative role

Job description

THE OPPORTUNITY

As Purchasing Administrator you’ll be at the heart of our purchasing and logistics team, managing purchase orders, keeping inventory accurate, coordinating with suppliers and ensuring our products move smoothly into the business. Every order you handle helps make someone’s purchase special, whether it’s a gift for a loved one or a treat for themselves.

This is an entry-level role and the wonderful purchasing and logistics team will provide you full training. This position is ideal for someone with some experience in administrative tasks, who is organised, detail-focused, and confident in Excel. You’ll reconcile reports, track stock, maintain supplier records and support the team in keeping our collections ready for every occasion. Your work behind the scenes will make a real impact, keeping our business running efficiently and helping us deliver our beautiful products that make memories that little bit extra special.

If you’re proactive, enjoy working with excel, take pride in your work, and love being part of a busy environment, this could be the perfect role for you.

This role is a fixed term contract until Friday 4th September 2026.

The role is Monday - Friday 9am-5pm. You'll enjoy working predominantly from our stunning Head Office as well as enjoying the exciting buzz of our friendly Warehouse in Banbury, Oxfordshire three times a week on average with the flexibility to work from home for the remaining two days To support your training, you may be asked to work full time in the office until you feel confident enough with tasks to work from home.

BEHIND THE BRANDS

We’re a family-run, entrepreneurial company with an exciting pace of life and a bright and friendly team. We are passionate about creating stunning products with a personal touch and innovating our business behind the scenes. We value creativity, collaboration and integrity.

HOW YOU'LL CONTRIBUTE

• Checking and reconciling daily inventory and purchasing reports to ensure accuracy across systems and departments.
• Creating and placing purchase orders with suppliers, maintaining all related data in the system, and updating order dates to reflect changes in production or shipping schedules.
• Coordinating with suppliers to communicate requirements, expectations, and order updates, while ensuring all product and order information is obtained, accurate, and shared internally.
• Managing inbound goods by checking and creating inbound shipments in the system, and supporting the logistics coordinator by collating, checking, and saving shipping documents, as well as ensuring freight and landed costs are correctly assigned.
• Controlling stock by conducting counts, reviewing warehouse and print room consumables, and submitting counts and order proposals to the junior supply chain manager.
• Maintaining accurate supplier records, pricing, lead times, and purchasing data within the ERP system.
• Monitoring supplier performance and escalating delays, non-conformances, or quality issues as required.
• Producing purchasing reports, KPIs, and analysis to support the wider department.

THE TALENT YOU'LL BRING

• Experience in a similar administrative role
• Excellent organisation skills
• Good communication skills within department, business and with external business partners
• Self-driven “can do attitude”
• Excellent written and spoken English
• Confident using Excel

PERFECTLY PACKAGED

• A salary of circa £25,500 FTE
• 33 days holiday including bank holidays rising to 35 with length of service
• Abroad benefits package including our staff favourite – a very generous staff discount across both our brands. See all of our benefits on our careers portal
• Opportunities to make an impact as well as learn and develop further
• An innovative and friendly workplace with a team we’re proud to be part of. Find out more about us and our culture on our careers portal

Joma Jewellery was founded in 2008 by Katie and Geoff Loxton, since then we have gone from strength to strength, launching Katie Loxton in 2015 and growing our business beyond the UK. We know that part of that growth comes from the fact that we take diversity and inclusion very seriously. We strive to be the best in our field, and we know that happens by hiring a diverse team and encouraging everyone to be their authentic selves when working with us. We don’t hire based on cultures, preferences, or personalities – it’s what you bring to the team that counts.

We are always striving to improve our way of working to be more inclusive, diverse and equal, including encouraging all team members to bring their ideas to the table as we know this is key to our continued success.