Practice Manager

Briefed Ltd.; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A boutique law firm in London is seeking an Operations Lead to ensure smooth office administration, manage vendor contracts, and oversee financial operations. The ideal candidate will have strong experience in office management, marketing initiatives, and human resources. This role offers a chance to work closely with experienced lawyers and contribute to a dynamic environment.

Qualifications

• Experience in office administration and management required.
• Strong communication and interpersonal skills essential.
• Proficiency in financial oversight and budgeting.

Responsibilities

• Oversee the smooth running and administration of the office.
• Negotiate contracts with vendors and suppliers.
• Manage recruitment processes and HR issues.
• Oversee the firm's financial performance and billing.

Skills

Office administration

Contract negotiation

Health & Safety oversight

Marketing management

Human resources management

Financial management

Job description

Overview

Our client is a highly regarded boutique law firm that specialises in reputation and strategic advisory work for entrepreneurial individuals and their business interests on a global scale. Distinct from traditional practices, the firm is dedicated solely to matters arising from commercial activity, often at the intersection of law, media, and high-stakes business. The team advises on a broad range of complex issues, including disputes over the ownership and misuse of business assets, and matters involving internationally mobile clients whose freedom to operate is affected by how English-speaking financial and regulatory institutions perceive their background. They are also regularly instructed by fast-growth companies navigating scrutiny around performance, media exposure, or public expectations. Clients include pioneering start-ups, multinational corporations, state-owned bodies, and high-profile figures such as investors, philanthropists, and leaders within emerging industries. This is an exceptional opportunity to join a dynamic and collaborative environment, working closely with experienced lawyers on cutting-edge matters across multiple jurisdictions. The role offers excellent exposure, high levels of responsibility, and the chance to work with an ambitious and forward-thinking client base.

Operations Lead

• Oversight for the smooth running and administration of the office
• Negotiating contracts with vendors and suppliers
• Ensuring equipment and furniture are kept up to date
• Overseeing Health & Safety procedures
• Overseeing the case management system
• Continue the 'paperless office' programme
• Assist with development and implementation of firm strategic initiatives and daily operations
• Develop relationships with partners, associates and trainees to foster trust and confidence in role of manager

Marketing and Business development

• Organising marketing and client events
• Monitoring firm and individual fee earner pipelines and assisting to push actions forward
• Manage marketing initiatives and client development
• Managing the firm's marketing databases, client feedback and contact engagement
• Ensure the website is kept up to date
• Overseeing the submission of entries to assorted periodicals (Legal 500, Chambers etc)

Human resources

• Monitor hiring needs, oversee and manage recruitment processes; manage joiners and leavers
• Monitor workload process for fee earners
• Oversee the firm's appraisal processes
• Monitor paralegal, associate and trainee hours
• Update employee handbook and ensure the firm's HR policies and procedures are kept up to date
• Monitor and update employee benefits
• Deal with HR issues and queries
• Oversee the firm's trainee programme

Finance

• Manage and oversee the firm's finances
• Liaising with fee earners to ensure timesheets are filed
• Ensure the timely billing of clients and that bills are settled promptly
• Handling payments and petty cash
• Monitoring individual billing and collection performance
• Assist with quarterly, monthly, weekly and ad hoc reports and analyse and monitor Firm's financial performance
• Monitor unbilled time and outstanding bills, performing analysis and problem recognition and work with the Managing Partner and COFA

Consultant

Elliott Rogers
Head of Recruitment (Chambers & Secondments)

• Specialism: Chambers