Personal Assistant – Corporate & Charities

Lester Aldridge LLP; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A law firm in Southampton is seeking an organised and proactive Personal Assistant to support fee earners and manage administrative tasks. The ideal candidate will have strong attention to detail and excellent communication skills. Responsibilities include managing files, handling client calls, assisting with compliance tasks, and supporting billing processes. This role offers a competitive salary, benefits package, and opportunities for development within a supportive team.

Benefits

Competitive salary

22 days’ holiday plus bank holidays

Pension scheme and life assurance

Access to flexible benefits

Opportunities for development

Qualifications

• Highly organised and conscientious individual with strong attention to detail.
• Previous legal experience is beneficial but not essential.
• Professional, discreet, and comfortable with confidential information.

Responsibilities

• Manage daily priorities and ensure key tasks for fee earners are completed.
• Maintain accurate and up-to-date electronic and hard copy files.
• Handle client calls professionally and pass on accurate messages.
• Assist with compliance tasks such as conflict checks and maintaining compliance records.
• Support billing processes and check draft bills for accuracy.

Skills

Organisational skills

Attention to detail

Communication skills

Time management

IT skills (Word, Excel, PowerPoint, Outlook)

Education

Good general education including English and Maths

Tools

Legal software

Job description

Personal Assistant - Corporate & Charities

We’re looking for a conscientious, organised, and proactive Personal Assistant to join our Charities & Corporate team in Southampton.

This is a great opportunity to play a key role in supporting fee earners, managing important administrative tasks, and helping deliver an exceptional client experience within a friendly and collaborative team.

About the Role

As a Personal Assistant, you’ll provide vital day-to-day support to fee earners, helping them stay organised and ensuring client matters progress smoothly. From managing files and inboxes to preparing documents, handling calls, and supporting compliance and billing, you’ll be central to the efficient running of the team.

This role offers variety, responsibility, and a chance to build strong administrative skills within a professional legal environment.

Your Responsibilities Will Include:

• Managing daily priorities and ensuring key tasks for fee earners are completed.
• Maintaining accurate and up-to-date electronic and hard copy files.
• Monitoring incoming post and emails and flagging urgent issues during fee earner absence.
• Providing a range of administrative and secretarial support, including typing and document preparation.
• Handling client calls professionally and passing on accurate messages.
• Opening new files and completing client/matter onboarding steps.
• Assisting with compliance tasks such as conflict checks, engagement letters, AML checks, and maintaining compliance records.
• Supporting billing processes and checking draft bills for accuracy.
• Booking meeting rooms, greeting clients, and assisting with travel arrangements.
• Helping with marketing and business development activities.

What We’re Looking For

• A highly organised, conscientious individual with strong attention to detail.
• Good general education, including strong English and Maths.
• Confident IT skills across Word, Excel, PowerPoint, Outlook, and legal software.
• Good typing and keyboard skills (audio/copy typing experience beneficial).
• Professional, discreet, and comfortable working with confidential information.
• Excellent communication and time management skills.Able to work independently and collaboratively within a team.
• Previous legal experience is beneficial but not essential.
• Flexibility to support occasional non-routine tasks.

What We Offer

• Competitive salary and benefits package.
• 22 days’ holiday plus bank holidays (increasing with service).
• Pension scheme and life assurance.
• Access to flexible benefits.
• Opportunities for development within a supportive and inclusive team.

If you're organised, reliable, and motivated by delivering high-quality support, we’d love to hear from you.