Payroll Assistant

Glenshire Group; Kirkcaldy; On-site; GBP 27,000 - 28,000; Part time

Job summary

A Scottish family-owned conglomerate is seeking a Payroll Assistant to oversee payroll processing. The role involves preparing weekly payrolls, maintaining the payroll system, and ensuring compliance with regulations. Applicants should have experience in payroll/accounts, excellent communication skills, and strong attention to detail. This is an on-site role based in Kirkcaldy, with a salary between £27,000 - £28,000 per annum, pro rata, depending on experience.

Benefits

Weekly Pay

Colleague discount of 10%

Refer a friend bonus

Anniversary rewards and celebrations

Access to GroceryAid support service

Qualifications

• Essential skills include discretion and confidentiality.
• Ability to apply payroll rules and communicate technical info.
• Strong analytical and problem-solving skills.

Responsibilities

• Oversee payroll processing across the business.
• Ensure high-quality reviews of input data.
• Process weekly pay claims and additional payments.
• Liaise with departments to manage payroll data.

Skills

Excellent verbal and written communication skills

Exemplary planning and time-management skills

Ability to multitask and prioritise workload

Strong attention to detail

Previous payroll/accounts experience

Tools

Brightpay

Job description

Reports to: HR Manager

Salary: £27,000 - £28,000 per annum, pro rata (Depending on experience)

Hours of work: 30 hours per week (4 days/week)

Location: This role is based at our head office in Kirkcaldy. Please note that this is not a remote role, and the successful candidate will be expected to work on-site for their scheduled hours.

About Us: Glenshire Group is a Scottish family‑owned conglomerate based in Fife. The Group was established in 2020 to consolidate various existing business interests spanning multiple sectors, including Retail (Greens Retail), Hospitality, Property, Cleaning Hygiene & Business Supplies (Disruptive Brands), and Online and Frozen Drinks (Skwishee).

Overview

As a Payroll Assistant, you will be reporting to the HR Manager, preparing the weekly payrolls, maintaining the payroll system, and ensuring compliance with applicable rules and regulations. This involves managing the payroll systems and processes, weekly analysis reporting, reconciliations and controls, and relationship management with departments throughout the business.

The Role

• Overseeing payroll across the business and working with management teams to ensure all payrolls are efficiently processed
• Ensuring high levels of quality by thoroughly reviewing input data
• Processing weekly pay claims, timesheets, and additional ad‑hoc payments
• Ensuring correct payments are made to employees in relation to tax, SSP, and SMP calculations for UK payroll
• Reviewing all payroll inputs and checking payslips and payroll reports
• Preparing payroll journals
• Liaising with Human Resources, Finance and store managers to ensure that all data, updates, and claims are received in a complete and timely manner
• Processing pension payments in line with current legislation
• Assisting the HR Department with administrative tasks
• Liaising with the accounts payable department

Skills & Qualifications

• Excellent verbal and written communication skills – essential
• Exemplary planning and time‑management skills – essential
• Ability to multitask and prioritise workload daily – essential
• Strong attention to detail, accuracy, confidentiality, and ability to meet deadlines – essential
• A passion to learn, contribute and reinforce the culture throughout your interactions – essential
• Discretion and confidentiality – essential
• Previous payroll/accounts experience – essential
• Brightpay experience advantageous

The Ideal Candidate Will Possess

• Ability to apply payroll rules and regulations
• Ability to communicate effectively and convey technical information to non‑finance audiences
• Strong analytical and problem‑solving skills
• Relationship management and customer service skills
• Ability to work under pressure and meet tight deadlines
• Ability to work effectively in a team and on your own
• Can‑do attitude
• Attention to details

Benefits

• Weekly Pay (No more waiting for monthly pay day!)
• Colleague discount of 10% within our retail stores and Subway, and 50% within our Pizza Hut delivery sites
• Refer a friend bonus
• We recognise your loyalty! Your dedication is recognised with special anniversary rewards and celebrations as you grow with us
• Be part of a high‑energy, ambitious group where creativity and new ideas are encouraged, allowing you to prosper and flourish as we succeed together
• Access to GroceryAid, a confidential support service offering emotional, practical, and financial help to people working across the entire grocery industry

We are looking for the right candidate to start as soon as possible. If you are ready to join a fast‑paced, evolving business, please submit your CV today.