PA & Office Manager

Noughtsandkisses; Liverpool; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic fashion brand in Liverpool seeks a detail-oriented PA/Office Manager to support the Managing Director and maintain efficient office operations. This role involves providing administrative support, managing schedules, and ensuring the smooth running of the office. Ideal candidates will have prior experience in a similar fast-paced environment, excellent organizational skills, and a proactive attitude. Join a collaborative team and enjoy a competitive salary along with discounts on exclusive fashion collections.

Benefits

Competitive salary

Significant impact opportunity

Collaborative work environment

Discounts on fashion collections

Qualifications

• Previous experience as a PA, Office Manager, or similar role.
• Experience supporting senior leaders in a fast-paced environment.
• Highly organised with strong attention to detail.

Responsibilities

• Provide administrative support to the Managing Director.
• Manage diaries, meetings, and appointments.
• Ensure smooth running of the office and manage supplies.

Skills

Organised

Proactive

Attention to detail

Strong communication skills

Tools

Google Workspace

Microsoft Office

Basic finance systems

Job description

Job Title

PA/Office Manager

З

Location

Liverpool

Reports to

Managing Director

About Noughts and Kisses

Noughts and Kisses is a cutting-edge fashion brand with a passion for bringing catwalk inspired styles to the fashion savvy 25‑35‑year‑old female. We’re a dynamic, fast‑paced business with a growing presence in the e‑commerce space, and we’re looking for a Marketing Manager to take the reins and drive our marketing strategy forward.

Position Overview

We are looking for an organised, proactive and detail‑driven PA / Office Manager to support the Managing Director and keep the day‑to‑day running of the Noughts & Kisses office operating smoothly. This is a pivotal role within the business, supporting both the MD and the wider team, ensuring admin, finance support and office operations are handled efficiently so the business can continue to scale.

Key Responsibilities

Personal Assistant Support

• Provide day‑to‑day administrative support to the Managing Director.
• Manage diaries, meetings and appointments, ensuring schedules run smoothly.
• Handle email correspondence and follow‑ups on behalf of the MD where appropriate.
• Book travel, accommodation and transport for the MD and wider team.
• Prepare documents, presentations and meeting notes as required.

Office Management

• Ensure the smooth running of the office, maintaining a well‑ intertwined, efficient working environment.
• Manage office supplies, stationery and equipment, ensuring stock levels are maintained.
• Liaise with landlords, building management and service providers as required.
• Coordinate office maintenance, IT support and general facilities issues.

Finance and Admin Support

• Process and manage supplier invoices, ensuring timely approval and payment.
• Support basic bookkeeping tasks, including expense tracking and reconciliation.
• Liaise with external accountants and finance partners where required.
• Maintain organised records of invoices, contracts and key documentation.

Team and Operational Support

• Act as a central point of contact for internal admin queries.
• Support onboarding of new starters (contracts, access, office setup).
• Assist with HR administration such as holiday tracking and document management.
• Support the coordination of internal meetings, events and off‑sites.

Ad-hoc & Business Support

• Provide general administrative support across the business as required.
• task with brand events, pop‑ups and team activities where needed.
• Proactively identify ways to improve office processes and efficiency.

Experience

• Previous experience in aeltas, Office Manager or similar administrative role.
• Experience supporting senior leadership in a fast‑paced environment.
• Comfortable handling confidential and sensitive information.
• Experience working within a fashion, retail or creative business is a bonus.
• Highly organised with strong attention to detail.
• Proactive, adaptable and able to manage multiple tasks simultaneously.
• Strong communication skills, both written and verbal.
• Confident using Google Workspace / Microsoft Office and basic finance systems.
• Reliable, discreet and professional at all times.
• Positive, can‑do attitude with a willingness to support wherever needed.

What We Offer

• Competitive salary and benefits package.
• Opportunity to make a significant impact in a rapidly growing brand.
• A collaborative and supportive work environment.
• Discounts on our exclusive fashion collections!