PA/EA to Managing Director

Inside Out Contracts Ltd; Greenwich; On-site; GBP 35,000 - 50,000; Full time

Job summary

A dynamic furniture design company in Greenwich is seeking an experienced PA/EA to support the Managing Director. The role requires exceptional communication and organisational skills, with responsibilities including diary management, supplier relations, and HR support. Candidates should have a minimum of 7 years' relevant experience. This position offers great prospects and a supportive team culture.

Benefits

Company Pension Scheme

Onsite Parking

Team nights out

Flexible working hours

Qualifications

• Minimum 7 years' experience in an office-based PA or EA role.
• Ability to multitask and work under pressure.
• Strong attention to detail with budgeting skills.

Responsibilities

• Liaise with suppliers, staff, and clients.
• Manage diaries, coordinate meetings, and travel arrangements.
• Maintain efficient office systems and support HR processes.

Skills

Exceptional communication skills

Organisational skills

Problem-solving skills

Strong IT skills

Time management skills

Tools

Microsoft Office

CRM platforms

Job description

Overview

We are seeking a proactive and experienced PA/EA to the Managing Director to join our London team. This is an exciting and varied role at the heart of a creative, fast-paced business. You’ll support the MD with day-to-day operations, ensure the smooth running of the office, and help maintain a positive, productive team culture while building strong relationships across the business and with external partners.

You will manage diaries, coordinate meetings and travel arrangements, and act as the main point of contact for suppliers. The role also involves maintaining efficient office systems and procedures, supporting recruitment and HR, and contributing to a collaborative and forward-thinking environment.

This is a dynamic position that requires exceptional communication, organisational, and problem-solving skills. You should be confident handling multiple priorities, have a strong eye for detail, and be comfortable identifying efficiencies and cost-saving opportunities. If you thrive on variety, enjoy making things happen, and want to be part of a fast-growing business in the furniture design world, this is the perfect opportunity.

General Duties

• Liaising with suppliers, staff, and clients
• Producing monthly management reports – including margins and sales figures
• Organising company events – e.g. Lunch & Learns, company meetings, and training days
• Arranging birthday gifts, end-of-month celebrations, and team nights out
• Managing supplier relations, including budgets and negotiating cost-savings
• Managing HR processes – e.g. recruitment, contracts, onboarding, team holidays & sickness
• Assisting with projects when required – such as preparing eye-catching presentations
• Ordering office materials and supplies
• Booking transport and accommodation for business trips and events
• Liaising with external service providers – e.g. IT, air conditioning, plumbers, and electricians
• Implementing and maintaining office procedures and administrative systems
• Ensuring company policies are up to date
• Assisting with digital marketing, SEO, and AI-led initiatives
• Helping drive innovation and operational efficiency across the business
• Assisting with customer service when needed

Required Skills

• Minimum 7 years' experience in an office-based PA or EA role - this is not an entry-level position, and applicants must demonstrate relevant skills and knowledge
• Ability to use initiative, multitask, and work well under pressure
• Strong IT skills, especially in CRM platforms and Microsoft Office
• Outstanding organisational and time management skills
• Excellent verbal and written communication skills
• Clear and engaging communication with the team
• Reliability and discretion when dealing with confidential matters
• Initiative, leadership, and the ability to ‘make things happen’
• Strong problem-solving skills and attention to detail
• Budgeting skills and ability to negotiate effectively
• Punctual, reliable, and adaptable
• A curious mindset with a basic understanding of AI tools and digital workflows
• Emotional intelligence and a proactive approach
• A can-do, positive attitude and ability to be a great ambassador for the company.
• A genuine interest in interiors, design, and business growth
• A sense of humour!

What We Offer

• Salary - on application, dependent on experience
• Great prospects in a fast-growing company
• Working hours 9.00-5:30 Monday - Friday with 1 hour lunch break (flexible hours can be considered)
• Friendly team with an office dog
• Team nights out when company hits target
• Company Pension Scheme
• Onsite Parking

Start Date

To be considered for this role you must have:

• Proven PA or EA work experience (7+ years)
• Ability to commute daily to our office in Greenwich (SE8)
• IT skills including Microsoft Office and good CRM experience
• The right to work in the United Kingdom

To apply, please email your CV and Cover Letter to [e-mail].

Kindly note we are recruiting directly for this position and will not be considering applications from recruitment agencies.

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