Operations and Facilities Manager

IWFM Regional/Special Interest Group; Southampton; On-site; GBP 34,000 - 40,000; Full time

Job summary

A professional services firm in Southampton is seeking an experienced Operations and Facilities Manager to ensure the effective running of the office and central admin functions. The role involves managing a small team, overseeing facility management, and ensuring compliance with various regulations. The ideal candidate will have at least 3 years of experience in operations, strong communication skills, and organizational abilities. This is a great opportunity to join a growing company with a supportive team culture.

Benefits

25 days holidays

Pension scheme

Cycle to work scheme

Employee Assistance Program

Income protection scheme

Free fruit, tea and coffee

Qualifications

• Minimum of 3 years of experience in operations and facilities management.
• Ability to manage a team of 5–6 administration staff.
• Strong verbal and written communication skills.

Responsibilities

• Manage a small central admin team.
• Oversee coordination of central admin activities.
• Ensure office facilities are effectively managed.

Skills

Operations and facilities experience

Team management

Verbal and written communication skills

Administration and organizational skills

Ability to meet deadlines

Job description

Operations and Facilities Manager

Location: Southampton

Salary: c GBP40k DOE

Hours: 35 hours pw, flex. Core hours 10am–4pm office based

Benefits: 25 days hols, pension, cycle to work scheme, EAP, Income Protection scheme, free fruit, tea and coffee, some parking

Aspire Jobs are delighted to be working exclusively with our professional services client to recruit an experienced Operations and Facilities Manager.

The Operations and Facilities Manager is responsible for the smooth running of the office and central admin function. Reporting to the Managing Director, the Operations and Facilities Manager will be responsible for ensuring that key office, IT and central admin functions operate effectively and for providing a positive experience for clients and employees.

You will also be responsible for cost monitoring and some elements of change management.

The successful Operations and Facilities Manager will be able to demonstrate:

• A minimum of 3 years experience in an operations and facilities role, ideally in a professional practice
• Ability to manage a team (around 5–6 administration staff)
• Curiosity and a professional, commercial approach
• Strong verbal and written communication skills
• Excellent administration, planning and organisational skills
• Ability to balance workload and consistently meet deadlines

You will be working in an open plan office alongside helpful and supportive colleagues. The company has a real "family feel" to its culture and the team are very focused but supportive. They look to promote from within where possible and have a lot of longevity within the team. With some impressive growth plans over the next 5 years this is a great time to join them.

The responsibilities of the Operations & Facilities Manager will include:

• Managing a small central admin team and overseeing the co–ordination of central admin activities with a view to providing excellent service to internal stakeholders
• Ensuring that processes and procedures are in place to ensure that office facilities are managed effectively and provide a safe and pleasant environment for the benefit of staff and visitors. This will include:
  • Day to day cleaning and facilities management
  • Repairs and improvement management
  • Management of IT service provider including onsite engineer
  • Car park management
  • Desk resource management
  • Management of key supplier contracts including cleaning and maintenance service providers, utility providers, insurance providers
• Overhead cost management
• Oversight of compliance activities and reporting to regulators (ICAEW, UK200, PII, H&S, AML, GDPR etc.)
• Oversight of professional indemnity monitoring
• Managing key central software services such as Docusign and Veriphy