Office Junior

Balltec Ltd.; Heysham; On-site; GBP 18,000 - 22,000; Full time

Job summary

An innovative engineering firm in Heysham is seeking an Entry-level Office Junior to support a variety of administrative tasks. The role includes managing calls, tracking invoices, and assisting in client hospitality. Full training is provided, with opportunities for progression in a professional environment. Ideal candidates should be computer literate, proactive, and possess effective communication skills.

Qualifications

• Computer literate with experience using Microsoft Office.
• Proactive and flexible.
• Effective verbal and listening communication skills.
• Respectful, honest, and trustworthy.
• Reliable.

Responsibilities

• Manage incoming calls and queries professionally.
• Assist with logging and tracking invoices accurately.
• Verify and log internal purchase orders.
• Prepare hospitality for external clients during visits.
• Match purchase orders to delivery notes and invoices.
• Process invoices electronically.
• Assist in project-related documentation preparation.
• Arrange and book couriers and shipping.
• Sort and distribute incoming and outgoing mail.
• Monitor the door camera and greet visitors.
• Maintain organized records through general office tasks.
• Send documentation to clients following control processes.
• Prepare financial and administrative reports.
• Maintain a clean and professional office environment.

Skills

Proactive and flexible

Effective verbal communication

Effective listening skills

Honest and trustworthy

Reliable

Tools

Microsoft Office

Job description

Join to apply for the Office Junior role at Balltec Engineered Solutions

Balltec designs, manufactures and tests high integrity mechanical connectors for critical applications in the global renewable energy and oil and gas sectors. The engineering team creates technical solutions for the transfer of load in moorings, lifting components and subsea cable connections. As a member company of Venterra Group, Balltec is working at the forefront of the global energy transition, supplying engineering solutions to the offshore wind and the emerging floating wind markets.

We are looking for an ambitious, talented individual who takes pride in their work and the organisation to join our team at a very exciting time. You will receive full training and support while working across a range of activities within the business, including a Level 3 Business Administration apprenticeship.

General Duties

• Telephone Management: Answer incoming calls, transfer to the appropriate person, and handle queries professionally.
• Invoice Logging: Assist with logging and tracking invoices accurately.
• Purchase Order Checks: Verify and log internal purchase orders.
• Client Hospitality: Take care of external clients during visits, including preparing drinks, setting up buffets, and tidying the boardroom after meetings.
• Invoice Matching: Check and match all purchase orders to delivery notes and invoices, ensuring discrepancies are within agreed tolerances and authority levels.
• Electronic Processing: Process invoices electronically via purchase order or batch processing systems.
• Project Documentation: Assist in preparing project-related documentation.
• Courier & Shipping: Enquire, arrange, and book couriers and shipping for domestic and international deliveries.
• Post Distribution: Sort and distribute incoming and outgoing mail.
• Visitor Management: Monitor the door camera, greet visitors, and ensure a professional welcome.
• General Office Tasks: Filing, scanning, shredding, and maintaining organized records.
• Document Control: Send documentation to clients and suppliers following established document control processes.
• Reporting: Assist in preparing a variety of regular and ad-hoc financial and administrative reports.
• Office Presentation: Maintain a clean, organised, and professional office environment, including communal areas and meeting rooms.

Required for Position

Computer literate with experience working with Microsoft Office.

• Be proactive and flexible
• Effective verbal and listening communication skills
• Be respectful, honest & trustworthy
• Reliable

Full training will be provided and opportunities for progression will be encouraged.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Location: Lancaster, England, United Kingdom