Office Assistant - London

Norton Rose LLP; London; On-site; GBP 22,000 - 30,000; Full time

Job summary

Norton Rose LLP is seeking an Office Assistant in London to join their collaborative Business Operations team. The role includes providing vital support across Document Services, Reception, and Facilities in a dynamic environment. Ideal candidates should possess strong teamwork abilities and excellent communication skills, with a focus on attention to detail and client service. A background in administrative or facilities support is beneficial, as well as proficiency in IT and a willingness to learn.

Qualifications

• Experience in mail, reprographics, or facilities role preferred.
• Ability to communicate effectively and listen to instructions.
• Attention to detail and a positive professional manner.

Responsibilities

• Provide support in Document Services, Reception, and Facilities.
• Greet visitors and manage meeting rooms and post services.
• Assist with various tasks and maintain office standards.

Skills

Teamwork

Communication

Flexibility

IT Skills

Job description

Are you looking for a new challenge? Keen to developyour career in an ambitious professional services business? We'relooking for an Office Assistant, known internally as a Business Operations Assistant, to join our supportiveand collaborative Business Operations team in our London office.

As a Business Operations Assistant, you will work in afast-paced environment providing support across a range of BusinessOperations functions including Document Services, Reception andFacilities, gaining a broad range of skills and experiences alongthe way. You'll be a team player with a keenness to work togetherand support others, a flexible approach to work and a willingness tolearn and develop new skills.

Our Firm

Squire Patton Boggs is one of the world's strongestintegrated law firms, committed to providing insight at the pointwhere law, business and government meet. We deliver commerciallyfocused business solutions to a diverse mix of clients, fromlong-established leading corporations to emerging businesses,start-up visionaries and sovereign nations.

With over 1,500 lawyers spanning more than 40 officesacross four continents, the firm is renowned for its localconnections and global influence, delivering comprehensive legalservices across North America, Europe, the Middle East, AsiaPacific, and Latin America. In the UK, we have offices inBirmingham, Manchester, Leeds and London.

The firm is committed to promoting a collaborative andsupportive working environment. Embedded by local champions in eachof our UK offices, our well-regarded family and carer, wellbeing andworkplace culture and development programmes provide a variety offlexible working options to support individuals' life journeys,helping our people pursue their personal and professional goals.

Our Team

Our London Business Operations team currently consistsof 3 Business Operations Assistants and a Team Leader, 2Receptionists and a Senior Receptionist. This forms part of thewider Business Operations team reporting into the Facilities Manager.

As a Business Operations Assistant, you will provideactive cross-team support for the following services:

Document Services

Reprographics

• Printing, scanning and photocopying
• Binding documents & maintenance of all MFD anddesktop printers
• Ensuring any work sent out for external completion isreceived back on time and completed to a high standard.

Post Room

• Action incoming job requests through a centralisedcomputer system
• Manage incoming and outgoing post and couriers,checking unreferenced mail
• Logging charges and carry out floor checks,replenishing stationary

Archiving

• Manage the retrieval of all incoming and outboundfiles and deeds
• Maintain and audit records on the system, and performphysical deeds audits
• Ensure office adherence to records proceduresadvising on records searches

Reception Services

• Greet visitors in a professional and courteousmanner, confirming arrivals
• Book meeting rooms, including all catering andequipment requirements
• Check and clear meeting rooms and maintain a tidyreception area
• Assist clients with taxi booking, print and general requests
• Ensure all services are provided in accordance withthe agreed service levels

Facilities

• Deal with incoming job requests within agreed timescales
• Setting up meeting rooms and completing office movesas when required
• Complete monthly hazard defects and fire safety inspections
• Assist with light reactive and planned maintenance tasks

You will be required to use various electronic bookingsystems for internal job requests, meeting rooms and couriers. Fromtime to time there may be changes in service requirements or ad hocand annual project work that the post holder would assist on. Remoteassistance to other offices will be provided as and when requiredensuring a seamless service for clients.

You

Ideally, you will have previous experience of workingin a mail, reprographics and/or facilities role. Experience in aprofessional office environment is preferred. You will need to be ateam player who enjoys collaborating with and supporting othermembers of the team. You must be able to communicate effectively atall levels and have the ability to listen and interpretinstructions.

Taking pride in your work and understanding the needfor quality and attention to detail as well as positive attitude andprofessional manner are important. A client focused 'can-do'approach to tasks, with an ability to use your own initiative toensure delivery is key. You will need to be flexible and willing towork overtime if required and be a reliable team member and anexcellent timekeeper. You will need good IT skills, with a workingknowledge of Microsoft packages (especially Outlook) and becomfortable learning new systems as required.

What you need to know

If you are interested in finding out more about thisrole, please visit our careers site atwww.squirepattonboggs.com/en/careers. We are unable to processapplications sent directly by email. Please complete an online application.

We are an inclusive employer and aim to ensure ourworkforce is representative of our society. We welcomeapplications regardless of age, neurodiversity, disability, familyor parental status, race, religion, ethnicity, sexual orientation,or gender identity and expression or other legally protectedcharacteristics. We will make reasonable adjustments and adaptionsto our recruitment process to ensure it is inclusive for anyonewho wishes to apply.