Multi-Skilled Administrator with Bellrock

Inspiring Leadership Foundation; Sheffield; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

An organization in Sheffield is seeking to hire a Multi-Skilled Administrator to deliver exceptional customer service throughout the lifecycle of service requests. The successful candidate will coordinate between customers and engineers, manage job orders, and handle communication effectively. We're looking for someone with strong communication skills, a problem-solving mindset, and proficiency in various applications. This position offers a structured work environment with various employee benefits, such as annual leave and a pension scheme.

Benefits

25 days annual leave plus bank holidays

Salary exchange pension scheme

Paid sick leave

Health Assured employee assistance program

Enhanced parental leave

Cycle to work scheme

Discount scheme for everyday shopping

Qualifications

• Excellent verbal and written communication skills.
• Competence in general applications including MS Office and other software.
• Knowledge of health, safety, and compliance regulations.

Responsibilities

• Act as the primary point of contact for all customer inquiries.
• Manage the entire customer journey from request to resolution.
• Log and track requests in systems effectively.
• Provide regular updates to clients according to SLAs.

Skills

Communication skills

Critical thinking

Problem-solving skills

Multitasking

Tools

MS Office

Concerto

Joblogic

Job description

Multi-Skilled Administrator with Bellrock

M&E Services (North – Sheffield), Sheffield, S9 1JQ

M&E Services (North – Sheffield), Sheffield, S9 1JQ

The MSA will offer a proactive and customer-focused service to clients managing the full lifecycle of customer requests and issues related to our service provision. This role ensures seamless communication between customers, engineers, and internal departments, delivering efficient solutions and high-quality service from the initial inquiry to completion of works.

How will you be the change?

We believe every role is essential to providing that peace of mind for our customers – whatever part of the business you’re in. Because every role plays a part in driving us further. And everyone can be the change. That’s how deliver value for our customers, and building systems that lead the way

And as a Multi-Skilled Administrator with Bellrock, you’ll do it by…

• Act as the primary point of contact for all customer-related inquiries and service requests.
• Manage the entire customer journey, ensuring smooth coordination from request initiation to resolution and follow-up.
• Log, track, monitor and update Job Logic/Concerto systems and client web-based portals..
• Raise new jobs in the systems from details taken from client portals, customer calls and purchase orders.
• Promptly respond to client, supplier, sub-contractor and engineer communication.
• Provide regular updates to clients on the status of their requests and ensure all service level agreements (SLAs) are met.
• Efficiently schedule work with engineers and subcontractors ensuring job orders are efficiently and effectively planned to optimise labour resources.
• Jeopardy manage reactive orders ensuring SLAs timescales are realised.
• To be responsible for checking all associated documentation and job costs to ensure works are capable of being billed without queries.
• Liaise with customer site and scheduled Engineer to arrange access for jobs, and keep customer informed of any changes to the job schedule.
• Request client uplifts and create quotes/estimates for client approval based on appropriate methodology.
• Process purchase orders for engineers.
• Place orders with suppliers for materials, plant and hire.
• Manage unplanned changes to job scope or schedule and keep customer informed of job status either through direct contact or use of client-specific portals.
• Liaise with Engineers to ensure they have the right information and equipment to complete jobs correctly first time, and contribute to keeping them accountable for closing out jobs correctly.
• Generate reports on service performance, customer feedback, and request status for management review.
• Proactively identify recurring issues and suggest improvements for better customer experience and operational efficiency.
• Coordinate with internal teams for technical advice when necessary.

What does it take?

If you’re ready to be the energy that helps us build our business, share our success, and really own it as a Multi-Skilled Administrator, you’ll need…

• Excellent communication skills, both verbal and written.
• Competence in Bellrock general applications including MS, Concerto, Joblogic, email and phone interfaces.
• Knowledge of health, safety, and compliance regulations.

Your core qualities and attributes

• Capable of critical thinking and prioritisation.
• Friendly courteous manner.
• Great teammate.
• Calm under pressure.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Problem-solving skills with a proactive approach to resolving issues.

Working arrangements

We embrace smarter working practices which offer our employees the opportunity to work their hours flexibly and remotely where their roles and business needs allow. In this role, the successful candidate would be required to work office based, Sovereign Court, 300 Barrow Road, Sheffield, S9 1JQ. Monday to Friday 8.30am to 5.00pm.

Benefits and Perks

25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us)

Salary exchange pension scheme

Life cover

Paid sick leave

Health Assured employee assistance and wellness program

Enhanced maternity, paternity and adoption leave

Salary sacrifice schemes: Cycle to work

Holiday purchase scheme of additional 5 days per year

Offers and discount scheme designed to save money on everyday shopping and essentials

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