Medical Secretaries Administrator

Spire Healthcare Group; Washington; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading private healthcare organization in Washington is seeking a Medical Secretary Administrator for a full-time, permanent position. The role involves delivering efficient support to the medical secretarial team, with tasks such as preparing clinic letters, answering patient queries, and filing medical records. Candidates should have relevant administrative experience and strong communication skills. A competitive salary and comprehensive benefits package are offered.

Benefits

35 days annual leave inclusive of bank holidays

Employer and employee contributory pension

‘Spire for you’ reward platform

Free Car park

Free DBS

Free Uniform

Private medical insurance

Life assurance

Qualifications

• Previous relevant experience in an administrative support role.
• Experience in a hospital environment.
• Ability to meet deadlines.

Responsibilities

• Provide administration support within the medical secretary team.
• Prepare clinic letters with patients' information.
• Answer patient queries and file medical records.

Skills

Excellent communication skills

Computer literacy

Tact and diplomacy

Ability to work independently

Attention to detail

Education

Maths and English or equivalent

Job description

WASHINGTON, TYNE AND WEAR, United Kingdom

Job Description

Medical Secretary Administrator | Administration | Private Hospital | Washington| Permanent | Full time | 37.5 hours,

Spire Washington has an amazing opportunity for a Medical Secretary Administrator to join a full time permanent basis

Job Purpose

To provide a quality professional and efficient support to the medical secretarial team delivering a full medical secretarial service to consultants. The post requires excellent communication skills and computer literacy.

Accountabilities and Activities

• · To provide day to day administration support within the medical secretary team ensuring all tasks are completed to a high level of service
• · To support the medical secretaries with their typing by preparing the clinic letters with patients' information
• · To answer patient queries, using tact and diplomacy when dealing with issues of a sensitive nature
• · To file patients clinic letters into patients' medical records, ensuring high level of accuracy to comply with GDPR
• · To scan in medical records from outpatient clinics to the medical secretary shelves in medical records ensuring you are complying with manual handling processes
• · Comply with hospital policies and procedures, ensuring all mandatory training is completed
• · Attend regular departmental meetings and keep up to date on all hospital matters relating to the medical secretary department
• · Project a professional image, with concern for accuracy, confidentiality and customer service focused.

Qualifications and Training

• Maths and English or equivalent
• Previous relevant experience in an administrative support role
• Experience of working independently and on own initiative
• Working to deadlines

Experience in a hospital environment

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays - pro rata
• Employer and employee contributory pension with flexible retirement options
• ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
• Free Car park
• Free DBS
• Free Uniform
• Private medical insurance
• Life assurance
• Our Values

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Succeeding and celebrating together

We commit to our employees well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services

For us, it's more than just treating patients; it's about looking after people.

Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.

Job Info

• Job Identification 25574
• Job Category Patient Support
• Posting Date 12/05/2025, 11:13 AM
• Apply Before 12/30/2025, 11:13 AM
• Job Schedule Full time
• Locations Picktree Lane, Washington, Tyne and Wear, NE38 9JZ, GB