Logistics & Dispatch Coordinator

Facultatieve Group; Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading engineering firm based in Leeds is seeking a Logistics & Dispatch Coordinator to oversee the coordination and preparation of goods for dispatch. The successful candidate will ensure efficient shipment processing and maintain documentation accuracy. Ideal candidates should have experience in logistics support and excellent organisational skills. This role offers competitive benefits, including flexible working arrangements and commitment to sustainability.

Benefits

24 Days annual leave increasing with service

Flexible Working Arrangements

Pension Contribution Match Up To 5%

Free on-site parking

Extra Day Off for Your Birthday

Life Assurance (6x Salary)

Qualifications

• Experience in an administration or logistics support role in manufacturing.
• Familiarity with dispatch processes and shipping documentation.

Responsibilities

• Prepare dispatch documentation for shipments, including invoices and labels.
• Liaise with couriers to book collections and track shipments.
• Input shipment details and maintain visibility of dispatch status.

Skills

Organisational skills

Attention to detail

Communication skills

Problem-solving

Education

Chamber of Commerce qualification (desirable)

Job description

Facultatieve Technologies is a global leader in cremation and incineration systems, recognised for delivering environmentally responsible and technically advanced solutions. Driven by our mission ‘Leading with Integrity, Innovating with Purpose, Prioritising Sustainability’ we design and service high-performance cremators trusted in over 20 countries. With over 140 years of engineering expertise and a commitment to continuous improvement, we’re proud to set the standard in our field.

We’re equally committed to the people behind our products. As a Disability Confident Employer, we champion accessibility, inclusion, and fairness at every level. We actively promote wellbeing in the workplace and prioritise investing in the growth and development of our colleagues.

What you\'ll be doing:

The Logistics & Dispatch Coordinator supports the coordination, preparation, and tracking of all goods dispatched from various UK sites, including spares, service parts, and project-related equipment. This role ensures shipments are processed efficiently, documentation is accurate, and internal teams are kept informed. Working across multiple teams, you will contribute to reliable customer service and operational continuity.

Logistics Administration

• Prepare & ensure all dispatch documentation for shipments, including commercial invoices, delivery notes, packing lists, and courier labels.
• Liaise with couriers and freight providers to book collections and track shipments.
• Ensure all items leaving site are clearly labelled and packed to the correct specification.
• Monitor daily dispatch activity and update internal systems to reflect shipment status.
• Deal with and complete any customs clearance issues.

Data Accuracy & Reporting

• Input shipment details into the system and maintain visibility of dispatch status.
• Support logistics reporting by collating freight data and highlighting anomalies or trends.
• Maintain accurate records of export documentation and assist with compliance requirements.
• Keep updated with relevant changes to legislation.

Communication & Teamwork

• Work closely with all departments to coordinate daily dispatch priorities.
• Communicate effectively with colleagues in Procurement, Projects, Stores & Dispatch, Spares, Service.
• Provide proactive updates on dispatch status to internal stakeholders.
• Respond promptly and professionally to queries relating to logistics and spares.

What we’re looking for:

Experience & Knowledge

• Experience in an administration or logistics support role, ideally in a global manufacturing or engineering environment.
• Familiarity with dispatch processes and shipping documentation.
• Experience working with systems or logistics platforms (training will be provided).

Skills & Attributes

• Strong organisational and time management skills.
• Excellent attention to detail and accuracy in data entry and documentation.
• Proactive and solution-focused approach to resolving issues.
• Good communication skills and confident working with cross-functional teams.
• Comfortable working in a fast-paced environment with changing priorities.

Qualifications

Chamber of commerce (desirable)

Benefits of joining our team:

• 24 Days annual leave increasing with service.
• Free on site parking.
• Pension Contribution Match Up To 5%.
• Company Sick Pay.
• Flexible Working Arrangements.
• Access to a financial advisor.
• Electric vehicle salary sacrifice scheme.
• Charitable giving.
• Cycle to Work Scheme.
• Extra Day Off for Your Birthday.
• Life Assurance (6x Salary).
• Employee Assistance Programme.
• Sustainability Commitment – Work for a company dedicated to environmentally responsible practices.
• Festive December Shutdown.
• Dress Down Fridays.

We actively celebrate diversity & inclusion across the Facultatieve Technologies group. We embrace individuals’ contributions to our business, regardless of their age, gender, race, ethnicity, disability, sexual orientation, social background, religion, or belief. We wholeheartedly believe that having a diverse and inclusive culture throughout the business is vital for our future successes.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Engineering and Manufacturing

Industries

• Engineering Services and Manufacturing